Office Manager

Aleph Group; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading digital advertising firm in Madrid is seeking an Office Manager. This role involves managing daily office operations, supporting senior executives, and ensuring a positive workplace atmosphere. Candidates should have 2+ years in office management, strong organizational and communication skills, and the ability to manage confidential information. The work environment is dynamic, with growth and learning opportunities.

Servicios

Growth opportunities

Dynamic work environment

Diverse team culture

Formación

• 2+ years of experience in office management or similar role.
• Experience supporting senior executives and direct communication with leadership.
• High adaptability and ability to handle confidential information.

Responsabilidades

• Manage daily office operations and keep the workplace atmosphere positive.
• Provide administrative support to senior leaders including calendar management.
• Organize and coordinate logistics for office moves and internal events.

Conocimientos

Organizational skills

Communication skills

Time management

Interpersonal skills

Problem-solving mindset

Herramientas

Office tools proficiency

Descripción del empleo

Are you ready to join our digital revolution journey?

At Aleph, we’re not just part of the digital advertising landscape—we’re shaping its future. Representing the world’s leading platforms, including TikTok, Amazon, Google, and nearly 55 others, we operate in 130+ markets across new and existing geographies.

Our mission is to empower advertisers and brands to unlock the full potential of these platforms' advertising capabilities. By fostering long‑lasting partnerships, we create limitless opportunities for people and businesses to advertise effectively at both local and global levels.

With a presence spanning continents, Aleph offers you the chance to be part of a fast‑growing, innovative team where your work makes a direct impact. If you’re ambitious, forward‑thinking, and eager to thrive in a dynamic, global environment, Aleph is the perfect place to build your career.

We are looking for an Office Manager to support our team in Madrid!

As the heartbeat of our workplace, you’ll keep the office running smoothly, create an environment people love coming to, and make sure our teams and leaders feel supported every step of the way. This role blends operations, people experience, leadership support, and executive communication—perfect for someone who is organized, proactive, personable, and thrives in a fast‑paced environment.

What You’ll Do

• Be the friendly face of the office by welcoming visitors, supporting employees, and ensuring a consistently positive workplace atmosphere.
• Keep daily operations running at peak performance—managing common areas, office procedures, supplies, equipment, and vendor relationships.
• Implement and refine office policies, track outcomes, and anticipate issues before they arise.
• Act as the central point of contact for all office‑related inquiries, ensuring smooth communication across teams.
• Manage service providers and contracts, including cleaning, security, catering, IT, and more.
• Provide high‑level administrative support to senior leaders, including calendar management, scheduling, travel arrangements, meeting preparation, and sensitive information handling.
• Serve as a key communication link with the CEO—coordinating schedules, sharing updates, preparing materials, and ensuring smooth information flow.
• Coordinate logistics for office moves, workstation changes, and overall space planning.
• Handle calls and emails with professionalism, clarity, and diplomacy—often acting as a bridge between teams and leadership.
• Assist with planning and executing internal events, from catering to sourcing speakers, venues, and materials.
• Maintain a safe, well‑organized, and inclusive workplace that supports productivity and collaboration.

What You Need For This Role

• 2+ years of experience in office management or a similar administrative/operations role.
• Exceptional organizational skills, time management, and the ability to handle multiple priorities with ease.
• Strong interpersonal and communication skills, with a warm and professional presence.
• Experience supporting senior executives, ideally including direct communication or coordination with the CEO or C‑suite.
• High adaptability, comfortable navigating both routine operations and fast‑moving, unexpected challenges.
• Proficiency with common office tools and the ability to quickly learn new software or systems.
• Ability to manage confidential information with integrity and discretion.
• Event planning or coordination experience is a strong plus.
• A calm, solutions‑oriented mindset—even under pressure.

What Will Make Us Really Love You

• You bring a track record of success in a similar role, with hands‑on experience.
• You’re not afraid to challenge the status quo and bring fresh, out‑of‑the‑box ideas to the table.
• You anticipate challenges before they arise and take initiative to find effective solutions.
• You have an eye for detail.
• You thrive on teamwork but also bring a driven, goal‑oriented spirit.
• You’re genuinely enthusiastic about advertising, ad‑tech, and staying ahead of industry trends.
• You have the ability to engage and communicate with internal and external stakeholders in a positive and approachable way.

What You’ll Love About Us

• We care about your individuality by giving you freedom to grow and create within the company, regardless of your position.
• Learn from the best: Our state of the art workshops guarantee the latest insights into digital advertising.
• Be part of a company with a truly global footprint, working with leading brands, platforms, and publishers across 90+ markets.
• We foster a dynamic environment where creativity, collaboration, and bold ideas are encouraged and celebrated.
• Join a diverse, multicultural team that values and embraces different perspectives, experiences, and talents.
• At Aleph, your work directly contributes to connecting brands and consumers in meaningful ways, shaping the future of digital advertising.

#ALEPH

Why Join Us?

Aleph is a place of many cultures, perspectives, and talents. We support each other, creating an environment of giving and receiving. We value partnership and communication because we believe it takes a group of people to achieve great things. We are energized by our ever‑changing industry, our curiosity keeps us learning and seeking out new opportunities.

We stay flexible and adaptable, and believe in moving with the speed of change. We encourage everyone to strive for more, providing our internal talent with growth opportunities and the ability to learn together.

“Share our similarities, celebrate our differences.” – M. Scott Peck

#ALEPH