Office Manager

Refinery89; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A dynamic organization in Madrid seeks an Office Manager to oversee daily operations, manage supplies, and facilitate a welcoming workplace environment. The role requires bilingual proficiency in English and Spanish, strong organizational skills, and at least 2 years in a related position. The ideal candidate will thrive in a fast-paced environment and will contribute to an international team culture.

Servicios

24 paid holidays per year

New equipment

Yearly company retreats

Casual dress code

Supportive team environment

Formación

• 2+ years of experience in office management, administrative assistance, or operations coordination.
• Independent and reliable with ownership of responsibilities.
• Experience in a startup or international environment is preferred.

Responsabilidades

• Oversee day-to-day office operations to ensure smooth functioning.
• Manage office supplies and vendor relationships.
• Organize company events and strengthen international culture.

Conocimientos

Detail-oriented

Fluent in English

Fluent in Spanish

Good problem-solving skills

Positive interpersonal skills

Multitasking ability

Herramientas

Google Workspace

Slack

Excel or basic accounting knowledge

Descripción del empleo

Office Manager (Madrid)

This is an in-person role based in Madrid. Applicants must already reside in Madrid. Remote work is not possible for this position.

Refinery89 is looking for a proactive, organized, and people-driven Office Manager to keep our fast‑paced Madrid office running like a well‑oiled machine. If you thrive on bringing structure to chaos, love creating a great workplace experience, and enjoy being the go‑to person everyone can rely on — we want to meet you!

What You’ll Do

• Oversee day‑to‑day office operations to ensure our 800m² Madrid headquarters run smoothly and efficiently.
• Manage office supplies, vendor relationships, and maintenance providers to keep the workplace functional and pleasant.
• Support onboarding and offboarding processes in coordination with our HR department.
• Act as the main point of contact for all facility‑related topics, including coordination with building management and service providers.
• Organize company events, Friday gatherings, and team‑building activities that strengthen our international culture.
• Assist in travel arrangements, meeting scheduling, and calendar coordination for leadership and visiting staff.
• Ensure health, safety, and compliance standards are met within the office environment.
• Handle incoming correspondence, packages, and manage general inquiries to the Madrid office.

Who We’re Looking For

• Natural Organizer : You’re detail‑oriented, structured, and love optimizing workflows.
• People Person : You bring positive energy and make everyone feel welcome, whether it’s a new hire or a visiting executive.
• Multitasker Extraordinaire : You can juggle multiple priorities without breaking a sweat.
• Problem Solver : You anticipate needs before they arise and always find practical solutions.
• Communication Pro : Fluent in English and Spanish, both written and spoken. You know how to communicate clearly and diplomatically with colleagues and vendors.
• Independent & Reliable : You take ownership of your responsibilities and follow through with minimal supervision.

Some definite pros that will make you stand out

• 2+ years of experience in office management, administrative assistance, or operations coordination.
• Previous experience in a startup or international environment.
• Familiarity with tools like Google Workspace, Slack, and basic Excel or accounting knowledge.
• Experience coordinating company events or managing small budgets is a big plus.

What You Can Expect from Us

• Be part of a Dutch workplace and experience all the benefits of working for The Netherlands! Egalitarian work culture, casual dress code, and clear, direct communication — we like to keep things efficient and open.
• A beautiful, newly refurbished 800m² office in Cuatro Caminos (Madrid).
• Competitive compensation and nice perks (24 holidays per year, new equipment, Friday gatherings, and yearly company retreats).
• Supportive international team environment where your contribution truly matters.
• Growth opportunities as the company scales — you’ll be at the heart of it all.

Ready to help us keep the Refinery89 engine running smoothly? Apply today and become the backbone of our Madrid office!