Office Manager

Elawan Energy; Madrid; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Flexible working hours

Competitive salary

Transversal projects

Job summary

Elawan Energy, a global renewable energy company, seeks an experienced office administrator/Executive Assistant in Madrid to support the CEO and senior management. You will coordinate office operations, HR collaboration, supplier relationships, travel, events, and organizational initiatives.

The role requires a university degree or equivalent, high English proficiency, and 4+ years in similar environments. Flexible hours and competitive salary offered in a dynamic, international setting.

Qualifications

• High level of English proficiency.
• Advanced MS Office (Excel, PowerPoint, Word).
• Experience in large companies or multinational environments valued.
• More than 4 years of professional experience.

Responsibilities

• Prepare and review documents, reports, and presentations.
• Oversee day-to-day office operations, supplies and maintenance.
• Collaborate with Human Resources team.
• Manage relationships with suppliers and coordinate purchasing.
• Organise business travel for executives, including itineraries and bookings.
• Coordinate events and public relations logistics.
• Support development of organizational initiatives and procedures.
• Provide support to the CEO with specific tasks.

Skills

English proficiency

MS Office advanced

Multinational experience

4+ years experience

Education

University degree or Higher Vocational Training in HR / Admin

Job description

Your mission

• Prepare and review documents, reports, and presentations.
• Oversee the day-to-day running of the office, including office supplies and maintenance services.
• Collaborate with the Human Resources team.
• Manage relationships with suppliers and coordinate office purchasing.
• Organize business travel for executives, including itineraries and bookings.
• Coordinate the logistics of corporate events and public relations activities.
• Support the development of organizational initiatives and procedures.
• Provide support to the CEO with specific tasks.

Your mission

Accountabilities

• Prepare and review documents, reports, and presentations.
• Manage correspondence.
• Oversee the day-to-day running of the office, including office supplies and maintenance services.
• Collaborate with the Human Resources team.
• Manage relationships with suppliers and coordinate office purchasing.
• Organize business travel for executives, including itineraries and bookings.
• Coordinate the logistics of corporate events and public relations activities.
• Support the development of organizational initiatives and procedures.
• Provide support to the CEO with specific tasks.

Your profile

ACADEMIC AND PROFESSIONAL BACKGROUND:

• University degree or Higher Vocational Training qualification in Human Resources, Labor Relations, Business Administration and Management, or a related field.
• High level of English proficiency.
• Advanced proficiency in MS Office (Excel, PowerPoint, and Word).
• Experience in large companies or multinational environments is highly valued.
• More than 4 years of professional experience.

SOFT SKILLS:

• Assertiveness and strong interpersonal skills, with the confidence to express and defend viewpoints and effectively manage situations involving stakeholders at different levels of responsibility and seniority.
• Strong problem-solving and decision-making skills.

Why us?

• A good work environment.
• Belonging to an expert team in a pioneering sector that is growing globally.
• Be part of a leading company with a consolidated competitive position.
• Dynamic and agile work mindset.
• International and interdisciplinary environment.
• Competitive salary.
• Flexible compensation plan.
• Flexible working hours.
• Possibility to get involved in transversal projects of the organisation.

Among Elawan Energy's values we would like to underline tenacity and trust as a strong element in our values and practices. Reinforcing these principles has a real impact on the engagement satisfaction, increases the talent and leadership quality of our professionals. To achieve our objectives, we aim to attract, develop and retain diversified profiles, embracing equality as a key factor and a fundamental differentiator of innovation in our organisation. We welcome and value all individuals, and we are committed to the sense of belonging of each person who joins our company.

To get to know more about Elawan and its projects please visit our website - www.elawan.com/

About Us

We are a global operator in the renewable energy sector, committed to boosting the energy transition. With projects in over 15 countries and more than 200 employees, we offer integrated solutions across the entire clean energy lifecycle — from development and construction to operation, maintenance, and energy commercialization.

Backed by ORIX Group, we currently operate over 2 GW and manage a robust pipeline of 8 GW under development. Trust, Efficiency, Collaboration, Commitment and Adaptability at the heart of everything we do.

Elawan Energy. Renewable energy for a sustainable future.