Office Manager

Confidential; Bilbao; Presencial; EUR 28.000 - 35.000; Jornada completa

Descripción de la vacante

A leading office management company in Bilbao, Spain, is seeking an Office Administrator to ensure efficient office operations. The role involves coordinating events, managing office supplies, and providing administrative support. The ideal candidate has experience in office management and strong communication skills, fostering a friendly environment for staff and visitors.

Formación

• Experience with administrative and clerical work is vital.
• Proficiency in Microsoft Office suite is required.
• Strong communication skills are necessary to interact with staff and visitors.

Responsabilidades

• Plan and coordinate in-house and off-site events.
• Manage office supplies and liaise with service providers.
• Greet visitors and maintain a welcoming reception area.

Conocimientos

Administrative and clerical work

Microsoft Office proficiency

Strong communication skills

Multitasking ability

Friendly demeanor

Descripción del empleo

The core responsibility is ensuring the office runs smoothly, efficiently, and safely , allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.
• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

Qualifications

• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor