Office Coordinator, Spain

Novocure; Madrid; Hybrid; EUR 32,000 - 38,000; Full time

Benefits offered by this job

Annual bonus

Restricted stock units (RSU) grant

Benefits package

Job summary

Novocure is seeking an Office Coordinator (Spain) to ensure smooth daily operations for its Spanish affiliate. Reporting to the General Manager, you will blend office administration with operational coordination across multiple teams and external partners.

You will support onboarding, manage supplies, assist with budget tracking, arrange meetings, and maintain documentation while identifying efficiency improvements. Fluency in Spanish and English is required.

Qualifications

• Experience in administrative support or office coordination.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication abilities.

Responsibilities

• Take ownership of day‑to‑day office administration and maintain an organized environment.
• Coordinate with internal teams and external suppliers and stakeholders.
• Provide administrative support to the Market Access team, DSS group, and General Manager.

Skills

Administrative support

Office coordination

Organizational skills

Communication skills

Spanish fluency

English fluency

Tools

Microsoft Office

Job description

At Novocure, every role contributes to extending the lives of people living with cancer. As our new Office Coordinator (internally called Operations Coordinator, Spain), you’ll play a key part in this mission.

Reporting to the General Manager, Spain, you will be responsible for ensuring the smooth day-to-day running of our Spanish affiliate, combining office administration, operational coordination, and administrative support to the Market Access team, Device Support Specialists (DSS) group, and General Manager.

This is a hands‑on role for someone who genuinely enjoys administrative work, takes pride in keeping things organized, and thrives on helping others. You will be a central point of contact for colleagues and external stakeholders, taking ownership of daily operations while identifying opportunities to improve processes and ways of working.

What You’ll Do

• Take ownership of day-to-day office administration, ensuring an organized, efficient, and welcoming working environment.
• Act as a key point of contact for internal and external stakeholders, coordinating with Finance, Human Resources, IT, building reception, and external suppliers.
• Provide administrative and logistical support to the Market Access team, Device Support Specialists group, and General Manager, helping them manage day-to-day operational needs.
• Coordinate local onboarding activities for new employees, helping ensure a smooth start.
• Manage office supplies, equipment requests, correspondence, shipments, and the affiliate's official communication channels.
• Support financial administration, including invoice processing, expense tracking, budget monitoring, and maintaining accurate records.
• Organise internal meetings, including room bookings, catering, scheduling, and logistical arrangements.
• Maintain and organise affiliate documentation, ensuring accuracy, accessibility, and compliance with relevant requirements.
• Coordinate administrative activities related to occupational risk prevention, including medical appointments and annual reassessments.
• Support the General Manager with administrative tasks, documentation, and internal operational coordination.
• Identify opportunities to streamline administrative processes and improve the efficiency of day-to-day operations.

About You

Minimum Requirement:

• Experience in administrative support, office coordination, or a similar role. We are open to candidates at an early stage of their careers who demonstrate the right skills and mindset.
• Strong organisational skills, attention to detail, and the ability to manage multiple administrative tasks effectively.
• Excellent interpersonal and communication skills, with a service‑oriented approach to supporting colleagues and stakeholders.
• Confidence using Microsoft Office and office management tools.
• Fluency in Spanish and English, both written and spoken.
• A proactive, structured, and reliable approach, with the ability to work independently and take ownership of responsibilities.

These additional qualifications are preferred:

• Experience in healthcare or another regulated environment.
• Familiarity with administrative compliance requirements and documentation processes.
• A collaborative, empathetic mindset and genuine enjoyment of supporting others.
• Curiosity and initiative to identify improvements and make everyday processes more efficient.
• Adaptability, sound judgement, and a positive, solutions‑oriented attitude.

What We Offer

• This pay range which Novocure expects to pay for this role at the time of this posting is 32,000 to 38,000 €/year (base salary).
• This position may also be eligible for an annual bonus and restricted stock unit grant in addition to a full range of benefits.
• Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job‑related knowledge and skills demonstrated.

NOVOFLEX

We offer a flexible, trust‑based hybrid working model for most of our office‑based roles. Employees are asked to be in the office an average of three days per week, with the flexibility to choose which days’ work best for them. We understand that life is not always predictable, so if you need to adjust your schedule, such as leaving early or starting late occasionally, we trust you to balance your time in a way that works for both you and Novocure.

About Novocure

Novocure is a company with a powerful mission, to extend the lives of people living with some of the most aggressive forms of cancer. Here your work will have a direct impact on patients and those who care about them. Join a team of passionate, collaborative people who support each other, challenge one another, and innovate together. Here, you will connect, grow, and make a real difference. We are a company with the drive of a startup and the strength that comes with 25 years of success.

Novocure operates at a rare crossroad, where advanced medical technology converges with cutting‑edge biotechnology. We are the only company to develop and commercialise Tumor Treating Fields (TTFields), a proprietary, ground‑breaking therapy designed to disrupt cancer cell division. With us you will find a unique combination of laboratory research work alongside engineering development of advanced technologies. This fusion of disciplines positions us as true pioneers in oncology innovation, leading a new frontier in the treatment of aggressive cancers.

Our patient‑forward values

• innovation
• focus
• drive
• courage
• trust
• empathy