Office Administrator

Zoho Corporation Europe; Valencia; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading technology company in Valencia is seeking an Office Administrator to manage daily operations and create a positive office culture. The successful candidate will have at least 3 years of relevant experience and must be fluent in Spanish, with a good level of English. This role offers a competitive salary, supplementary health insurance, and a vibrant international environment.

Servicios

Competitive salary package

Supportive and inclusive work environment

Supplementary Health Insurance

MacBook, mobile and paid SIM

Opportunity to work with a global team

Formación

• At least 3 years of related experience.
• Fluent in Spanish, written and verbally.
• Good level of English in speaking and writing.

Responsabilidades

• Manage and distribute mail, emails, and phone calls for Valencia office.
• Respond to inquiries from clients and visitors.
• Maintain and organize electronic and physical files.
• Provide admin and onboarding support.
• Purchase daily lunch and office supplies.
• Liaise with vendors and suppliers.
• Ensure health and safety compliance for office.
• Arrange meetings and events.
• Coordinate office maintenance and repairs.
• Process invoices and manage expenses.
• Reconcile financial records.

Conocimientos

Fluent Spanish

Good level of English

Descripción del empleo

Job Description

As the Office Administrator, you’ll be the heart of our Valencia workplace - ensuring everything runs smoothly while creating a welcoming and engaging environment for colleagues, customers, partners, and guests. You are approachable, dependable, and thrive on building connections and supporting a positive office culture. Due to the nature of the role, this position should be present and visible in the office.

Key Responsibilities

• Manage and distribute incoming and outgoing mail, emails, and phone calls for Valencia office.
• Respond to inquiries from clients, customers, and visitors.
• Maintain, organize, and retain electronic and physical files such as office lease contracts for Valencia office.
• Provide general admin and onboarding support and preparation of welcome packs for new hires.
• Purchase daily lunch, office supplies, equipment, and furniture for the Valencia office.
• Liaise with vendors and suppliers for procurement needs.
• Ensure that health and safety measures and other compliance needs for Valencia Office are met.
• Arrange and coordinate internal and external office meetings, conferences, meet-ups, including social events.
• Coordinate office maintenance and repairs.
• Ensure that the office is compliant with the government health and safety requirements.
• Process invoices for payments.
• Expense tracking management.
• Maintain accurate records of office expenses and come up with monthly and year end report.
• Reconcile financial records and collaborate with Finance in Zoho HQ when needed.
• Manage budgets for lunch, office expenses and events.

Requirements

• At least 3 years of related experience.
• Fluent in Spanish, written and verbally are a must-have requirement for this role.
• Good level of English in speaking and writing.

Benefits

• Competitive salary package aligned with candidate's, qualifications, experience, and the market value of the role.
• Supportive and inclusive work environment.
• Supplementary Health Insurance.
• MacBook, mobile and paid SIM.
• A vibrant international environment.
• Opportunity to work with a global team and contribute to the growth of a leading technology company.

It is important for the applicant to hold a national or EU passport, have a valid work authorisation and be within commutable distance. The successful candidate will be subjected to background verification in compliance with the national legislation and market standards.

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