Materials Coordinator

Indegene; Vitoria; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading healthcare solutions provider in Spain, is seeking a Material Coordinator to manage MLR workflows and collaborate with project owners and reviewers. The role requires strong quality control skills and the ability to analyze process metrics. Candidates should have experience in stakeholder collaboration and compliance oversight. This position offers an opportunity to work at the intersection of healthcare and technology.

Formación

• Experience in managing MLR workflows and compliance.
• Strong communication and stakeholder management skills.
• Ability to conduct quality control checks and manage reporting.

Responsabilidades

• Initiate and manage MLR workflows in the electronic review system.
• Monitor progress of review workflows and ensure timely completion.
• Serve as the Chair during PRC/MLR meetings and facilitate reviews.

Conocimientos

MLR Workflow Management

Stakeholder Collaboration

Quality Control & Compliance

Reporting Analytics

Process Improvement

Herramientas

Veeva Vault

Descripción del empleo

Job Title : Material Coordinator (MLR)

Who are we?

We are a technology‑led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations be future ready. We offer accelerated, global growth opportunities for talent that’s bold, industrious, and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship, and is guided by passion, innovation, collaboration, and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out www.careers.indegene.com

What if we told you that you can move to an exciting role in an entrepreneurial organization without the usual risks associated with it?

We understand that you are looking for growth in your career at this point and we would love for you to join us in our journey and grow with us. At Indegene, our roles come with the excitement you require at this stage of your career with the reliability you seek. We believe in creating leaders of tomorrow and mentor our leads to help them grow and nurture them as people managers and account managers.

We are a rapidly growing global organization and are scouting for the best talent for this phase of growth. With us, you are at the intersection of two of the most exciting industries of healthcare and technology. We offer global opportunities with fast‑track careers while you work with a team that is fueled by purpose. The combination of this will lead to a truly differentiated experience for you.

If this excites you, then apply below with your CV in English.

Workflow Management

• Initiate and manage MLR workflows in the electronic review system across all stages (concept reviews, MLR reviews, resubmissions).
• Assign and reassign reviewers (Medical, Legal, Regulatory) based on content type and regulatory requirements.
• Monitor progress of review workflows, identify delays, bottlenecks if any, follow up and send reminders to ensure timely completion.
• Ensure tasks are assigned to appropriate users for re‑reviews or addressing expirations / retirements.
• Initiate subsequent workflows post‑review as needed.

Stakeholder Collaboration

• Partner with Reviewers, Project Owners, Agencies, and Material Owners to align on review objectives and timelines.
• Maintain open and proactive communication with all stakeholders throughout the review process.
• Assist in planning and execution per the agreed plan to ensure timely review of congress / launch materials.

Quality Control & Compliance

• Perform QC checks / readiness assessments at all stages to ensure submissions align with SOPs and meet file standards before initiating reviews.
• Verify updates made based on review comments during resubmissions before routing.
• Provide proactive oversight to ensure adherence to MLR guidelines and timelines.
• Manage expiry tracking and ensure timely re‑review or retirement of materials.

Reporting analytics

• Run compliance reports to facilitate governance of asset submission, review, approval, expiry, and usage status for marketing and PRC planning.
• Extract data from PromoMats and provide a full analysis of process metrics, promotional material usage, and offer recommendations based on findings.

Meeting Coordination

• Serve as the Chair during PRC / MLR meetings by leading and facilitating the review of materials
• Prepare and distribute agendas for Review committee / MLR meetings; update agendas based on reviewer feedback and workflow status.
• Facilitate Concept Review and Review Comment meetings, ensuring focused discussions and actionable outcomes.
• Attend review prioritization meetings and capture decisions and update agenda items accordingly.

System Support & Issue Management

• Provide assistance in the electronic review system (Veeva Vault) to users as needed and support in support in issue resolution.
• Escalate issues and challenges to relevant client POC promptly.

Process improvement

• Develop a holistic view of operations and proactively identify opportunities for optimization, ensuring alignment with business objectives.
• Adopt a solution‑driven approach, partnering with stakeholders to co‑create actionable strategies that enhance efficiency and deliver measurable impact.

EQUAL OPPORTUNITY

Indegene is proud to be an Equal Employment Employer and is committed to the culture of Inclusion and Diversity. We do not discriminate on the basis of race, religion, sex, colour, age, national origin, pregnancy, sexual orientation, physical ability, or any other characteristics. All employment decisions, from hiring to separation, will be based on business requirements, candidate’s merit and qualification. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristics.