Junior Office & Team Coordinator fluent in English

Page Personnel; Barcelona; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

An international research and development company is looking for a Junior Office & Team Coordinator fluent in English and Spanish. The role involves coordinating onboarding processes, maintaining employee records, supporting relocation, organizing events, and overseeing office administration. Ideal candidates will have excellent organizational and communication skills, along with 1-2 years of relevant experience. This position offers opportunities for career growth and professional development.

Servicios

Career opportunities

Professional development

Formación

• 1-2 years of experience in office administration, HR assistance, or general operations (internships count).
• Ability to maintain confidentiality and handle sensitive information.

Responsabilidades

• Coordinate the onboarding process for new employees.
• Maintain accurate employee records, including leave, sick days, and related HR data.
• Assist with relocation processes and support with required paperwork.
• Provide day-to-day support to staff, handling ad-hoc operational requests.
• Organize company events and team-building activities.
• Oversee daily office administration and ensure smooth internal workflows.

Conocimientos

Organizational skills

Time-management skills

Communication skills

Interpersonal skills

Fluent English

Fluent Spanish

Attention to detail

Proactive mindset

Herramientas

Google Workspace

Office 365

Spreadsheets

Project/task trackers

Descripción del empleo

Junior Office & Team Coordinator fluent in English

International research and development company specializing in advanced software and technology solutions.

Team Support

• Coordinate the onboarding process for new employees.
• Maintain accurate employee records, including leave, sick days, and related HR data.
• Assist with relocation processes and support with required paperwork (working closely with the immigration lawyer).
• Provide day-to-day support to staff, handling ad-hoc operational requests.
• Organize company events, team-building activities, celebrations, and internal initiatives.
• Arrange business travel: flights, accommodation, transportation, expense documentation.

Office & Facilities Management

• Oversee daily office administration and ensure smooth internal workflows.
• Monitor and manage office supplies, stationery, snacks, and consumables.
• Coordinate maintenance requests and resolve facilities-related issues.
• Serve as the primary contact for office vendors, landlords, and service providers.
• Support improvements to workplace organization, safety, and comfort.

General Operations Support

• Assist management with operational tasks and follow-ups.
• Prepare basic reports, status updates, and documentation when required.
• Help ensure compliance with company policies and internal procedures.
• 1-2 years of experience in office administration, HR assistance, or general operations (internships count).
• Excellent organizational and time-management skills.
• High attention to detail and ability to handle several tasks simultaneously.
• Strong communication and interpersonal skills.
• Comfortable working with digital tools (Google Workspace / Office 365, spreadsheets, project / task trackers).
• Proactive, resourceful mindset with a service-oriented attitude.
• Ability to maintain confidentiality and handle sensitive information.
• Fluent Spanish and fluent English (written and spoken).

Oportunidades de carrera y desarrollo profesional.