HR Shared Services Specialist

Straumann Group; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A global healthcare company in Madrid is seeking an HR Shared Services Specialist to provide support across employee lifecycle processes and ensure exceptional service. The ideal candidate will have a degree in Labor Relations or Business Administration, 2+ years of relevant experience, and knowledge of Spanish labor law. This is a temporary position with an 8-month contract.

Formación

• Around 2+ years of experience in HR Shared Services, HR Operations, or Personnel Administration.
• Solid knowledge of payroll processes.
• Project experience is desirable.

Responsabilidades

• Act as the first point of contact for HR service-related queries.
• Manage HR administrative processes across the employee lifecycle.
• Coordinate employment changes with payroll providers.

Conocimientos

Knowledge of Spanish labor law

HR systems knowledge (SAP SuccessFactors)

Excellent written and spoken English

Detail-oriented and organized

Customer-driven mindset

Educación

University degree in Labor Relations, Business Administration, or related field

Herramientas

MS Office 365

Descripción del empleo

At Straumann Group we’re on an exciting journey of growth, innovation, and impact - driven by our mission to improve oral health and transform millions of lives worldwide. United by purpose, we bring our best selves to work every day, embracing a high-performance, player-learner culture that inspires collaboration, curiosity, and ambition. Here, you’ll have the opportunity to take charge of your own career, harnessing your skills, passion, and enthusiasm for learning to continually grow and progress. Together, we’re not just shaping brighter smiles, we’re unlocking the potential of people everywhere, including our own.

As an HR Shared Services Specialist for Iberia, you’ll play a key role in ensuring that every employee and manager across the region experiences exceptional HR support. You’ll work within our collaborative HR Shared Services team, providing accurate, timely, and people-centered service while helping streamline processes and enhance employee experiences. This role is perfect for someone who thrives in a dynamic, international environment and enjoys balancing operational precision with genuine service impact.

Temporary position with an 8-month contract.

Your Role

In this position, you will:

• Act as the first point of contact for HR service-related queries, supporting employees, managers, and HR partners.
• Manage all HR administrative processes across the employee lifecycle — from onboarding to offboarding.
• Coordinate employment changes, salary updates, and terminations with our external payroll provider.
• Prepare employment-related documentation (annual compensation review, annexes, additional clauses, individual agreements).
• Maintain HR master data in SAP SuccessFactors and other platforms, ensuring accuracy and confidentiality.
• Provides highly responsive HR advice and service delivery related to labor law, international HR management (Visa/ Work Permit and Relocation) and current HR policies and practices.
• Oversee time and attendance management, social benefits, and personnel records.
• Support onboarding programs, including induction training, materials, and follow-up actions.
• Partner closely with HR Business Partners, Payroll, and Corporate HR to ensure smooth operations.
• Contribute to HR projects and process documentation, helping continuously improve service delivery.
• Support local training administration (WeLearn platform) and compliance tracking.
• Owns administration of employee lifecycle events (e.g. Marriage, Birth, Years of Service) as well as any type of organizational / employment contract changes.

Additional Tasks and responsibilities may include:

• Administration a/o coordination of apprentices and graduate program.
• Collaboration with the occupational risk prevention area.
• Contribution to our operational health management related events and activities.
• Other tasks as per HR Shared Services agenda / priority list

Your Profile

You bring:

• A university degree in Labor Relations, Business Administration, or a related field.
• Around 2+ years of experience in HR Shared Services, HR Operations, or Personnel Administration within an international or customer-focused environment.
• Solid knowledge of Spanish labor law, social security, and payroll processes.
• Strong command of HR systems (ideally SAP SuccessFactors) and MS Office 365.
• Payroll knowledge.
• Project experience is desirable.
• Excellent written and spoken English and Spanish.
• A detail-oriented and organized approach, with the ability to manage multiple priorities effectively.

Personal Attributes (with key words)

• Service / Customer driven mindset paired with high sense for execution and teamwork.
• Accountable personality with a structured and pragmatic working style.
• Resilient, reliable and future- as well as solution-oriented personality.
• Independent and structured way of working.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.