HR Operations & Payroll Specialist

Pilatus Aircraft Ltd; Alcalá de Guadaíra; On-site; EUR 52,000 - 70,000; Full time

Benefits offered by this job

International team and aviation focus

Professional training and development

Growth opportunities within Pilatus Ib

Inclusive culture and leadership focus

Job summary

Pilatus Ibérica is seeking an experienced payroll & HR administrator to join our team in southern Spain. You will manage the monthly payroll process, coordinate end-to-end personnel administration, and ensure accurate working-time records and master data across payroll systems.

In this role, you will liaise with our external payroll provider, monitor deadlines, and produce recurrent HR reports. The ideal candidate has 6–8 years of payroll experience, strong Excel skills, and fluency in Spanish

Qualifications

• 6–8 years of hands-on experience in payroll and personnel administration.
• Experience with Spanish Social Security, employee lifecycle and HR systems.
• Knowledge of industrial environments with collective bargaining agreements preferred.
• Strong knowledge of payroll taxes, contracts, leaves, and working-time administration.
• Proficiency in Excel and data controls; SAP SuccessFactors desirable.

Responsibilities

• Manage the monthly payroll process from an HR perspective including inputs, validation, corrections, payslips and reconciliations.
• Coordinate end-to-end personnel administration (hires, contracts, amendments, terminations, files).
• Administer working time, schedules, shifts, overtime, absences, leaves and time balances with correct payroll impact.
• Maintain master data in payroll/provider records and support digital workflows and reporting.
• Interface with external payroll provider, monitor deadlines, issues and evidence of approvals.
• Prepare recurrent reports on payroll, headcount, movements, absence and data quality; document processes and drive standardization and automation.

Skills

Payroll processing

HR administration

Excel skills

Data accuracy & controls

Confidentiality

Education

University degree in Labor Relations, HR, Business Administration or Law

Tools

SAP SuccessFactors

Job description

Fly with us into the future and become part of the team at one of the most innovative aircraft manufacturers in the world.

• Manage the monthly payroll process from an HR perspective by collecting, consolidating and validating payroll inputs, reviewing calculations and payslips, coordinating corrections, and maintaining calendars, cut-offs and reconciliations.
• Coordinate end-to-end personnel administration, including hires, contracts, amendments, certificates, working-time changes, terminations, final settlements, exits and complete, audit-ready employee files.
• Administer working time, schedules, shifts, overtime, absences, leaves, balances and compensatory time, ensuring the correct payroll impact and escalating cases that require complex employment-law interpretation.
• Maintain accurate and consistent master data in payroll-provider records and internal files, while supporting digital workflows, controls and operational HR reporting.
• Act as the daily operational interface with the external payroll and labor-advisory provider, monitoring deadlines, issues, pending actions, service quality, registrations, changes, exits and approval evidence.
• Operationally administer benefits and prepare recurrent reports on payroll, headcount, movements, absence, time and data quality, while documenting processes and driving standardization, automation and continuous improvement.

With this you convince us

• University degree in Labor Relations, Human Resources, Business Administration, Law or a comparable discipline; specialized training in Spanish payroll and labor administration is highly valued.
• Approximately 6 to 8 years of hands‑on experience in payroll, personnel administration, Spanish Social Security, employee lifecycle, time management and HR systems.
• Experience in an industrial environment with a collective bargaining agreement and a blue‑collar workforce; knowledge of the metal‑sector agreement and experience coordinating an external payroll provider are particularly valued.
• Strong knowledge of Spanish payroll, Social Security, payroll taxation, employment contracts, leaves, absences, working‑time administration and the practical application of collective bargaining agreements.
• Advanced Excel skills and strong data‑control discipline; experience with SAP SuccessFactors or a comparable HRIS is desirable.
• Fluent Spanish and English, C1 level. German is a plus. You bring accuracy, confidentiality, ownership, service orientation, firm process discipline and a continuous‑improvement mindset.

What we offer

• International team and unique aviation projects.
• Support for professional training and development.
• Opportunity to actively participate in the development of our new facilities in Seville.
• Growth opportunities within Pilatus Ibérica and the global Pilatus network.
• Inclusive culture with a strong focus on leadership and collaboration

Become part of the Pilatus family

• We want to address everyone with our job ad's and are committed to diversity in our company