HR Administrative Technician - Técnico de administración

IMDEA Materials Institute; Getafe; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading research institute in Getafe, Spain is seeking a Human Resources support specialist to manage employment contracts, onboarding, and offboarding processes. The ideal candidate should have a Bachelor's degree in Administration or related fields and at least 6 years of experience in similar roles. Proficiency in Microsoft Office and advanced English are required. The position offers a permanent contract and a commitment to diversity and equal opportunities.

Servicios

Equal opportunity employer

Professional training programs

Commitment to work-life balance

Formación

• 6+ years in similar roles within public research organizations.
• Experience managing soft-landing, onboarding and offboarding procedures.
• Advanced English level (B2).

Responsabilidades

• Manage employment contracts and university agreements.
• Coordinate onboarding and offboarding of employees and students.
• Support financial justification of personnel costs in publicly funded projects.

Conocimientos

Microsoft Office (Excel, Word)

Experience in HR and project management software (Bizneo, IDINET)

Experience in multicultural work environments

Educación

Bachelor’s degree or Higher Vocational Training in Administration, HR Management, or related fields

Descripción del empleo

Overview

IMDEA Materials Institute is a public research organization founded in 2007 by Madrid’s regional government to carry out research of excellence in Material Science and Engineering by attracting talent from all over the world to work in an international and multidisciplinary environment. IMDEA Materials has grown rapidly since its foundation and currently includes more than 120 researchers from 22 nationalities and has become one of the leading research centers in materials in Europe which has received the María de Maeztu seal of excellence from the Spanish government. The research activities have been focused on the areas of materials for transport, energy, and health care and the Institute has state-of-the-art facilities for processing, characterization and simulation of advanced materials. More information can be found at our webpage.

Description

The selected candidate will support the Human Resources Department, performing the following tasks:

Responsibilities

• Contract and documentation management
  • Draft and manage employment contracts and university agreements.
  • Update personnel documentation in IDINET and Bizneo systems.
  • Prepare and issue certificates and official documents related to various employment matters.
  • Maintain HR procedures and records.
  • Coordinate with the Health and Safety and the Post-award departments.
• Soft-landing, onboarding and offboarding processes
  • Manage onboarding and offboarding of employees, students, and visiting researchers.
  • Support administrative procedures (residence permits, work permits, TIE, Social Security, banking, etc.).
  • Draft guidelines and instructions addressing the most common employment-related queries and procedures for staff.
• Payroll and remuneration
  • Report incidents to the external payroll agency.
  • Review payroll calculations and generate payment files.
  • Update employment conditions and salaries in accordance with changes to legal or collective agreements.
• Financial justification
  • Support the financial justification of personnel costs in publicly funded projects.
• Training and recruitment
  • Manage training documentation and costs (FUNDAE).
  • Support PhD student enrolment procedures.
  • Assist in recruitment processes and job offer publication.

Requirements

Academic qualifications:

• Bachelor’s degree or Higher Vocational Training in Administration, Human Resources Management, or related fields.
• Knowledge of labor regulations and administrative procedures, specifically within public sector institutions.
• Knowledge of public funding procedures and financial audits related to personnel costs.

Professional experience:

• Minimum 6 years in similar roles within public research organizations.
• Experience managing soft-landing, onboarding and offboarding procedures.
• Experience with administrative processes related to residence permits, work permits, TIE, Social Security registration, banking, and other formalities.
• Experience supporting the financial justification of personnel costs in publicly funded projects.
• Experience managing training documentation and associated costs, including those related to FUNDAE.
• Experience with PhD student enrolment procedures and formalities.

Technical skills:

• Proficient in Microsoft Office (preferably Office 365), especially Excel and Word.
• Previous experience in HR and project management software (Bizneo and IDINET).
• Previous experience in multicultural work environments.

Languages

• Advanced English level (B2).

Submission Of All Required Documents Is Mandatory.

Conditions

Contrato indefinido con cargo a la tasa de reposición para 2025 autorizada por la Consejería de Economía, Hacienda y Empleo de la Comunidad de Madrid.

Permanent contract under the 2025 replacement rate authorised by the Department of Economy, Finance and Employment of the Community of Madrid.

Applications are processed upon reception. The position might be closed once ten working days have passed since publication, so we encourage early application.

The working language of the Institute is English. Full command of the English language is required in all positions.

What you will find at IMDEA

Stimulating environment where you can grow professionally.

IMDEA Materials Institute is committed to equal opportunities, diversity and the promotion of a healthy work environment and work-life balance. Female applicants are encouraged to apply to our research and technical positions. See our Gender Equality Plan here and our Code of Ethics here.

Besides on-the-job technical training, IMDEA Materials Institute is committed to training the Institute’s scientists and staff in “soft” or transversal skills. See the available training here.

Meet some of our alumni to see what it is like to work with us.