HR Administrative

InPost Iberia; Barcelona; Híbrido; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading logistics company in Barcelona is seeking an experienced HR Administrator responsible for payroll management and supporting HR functions across Spain and Portugal. The role requires strong organizational skills, attention to detail, and a minimum of 2-4 years of related experience. You will also manage employee onboarding, absences, and various legal documentation while enjoying flexible remote work options and a commitment to inclusive culture.

Servicios

Language platform

Wellbeing programme

Online platform for lifelong learning

Flexible working hours

Formación

• Minimum 2-4 years of experience in a similar role.
• Experience managing payroll variables and documentation.
• Ability to effectively support multiple countries.

Responsabilidades

• Act as main contact for payroll incidents and prepare payroll variables.
• Draft necessary legal documentation and manage employee records.
• Coordinate onboarding and offboarding processes on HR platforms.
• Administer absences, vacations, and leave management.

Conocimientos

Organizational skills

Attention to detail

HR management tools

Proficient in Excel

Team collaboration

Fluent in English

Knowledge of labor relations

Descripción del empleo

Overview

Everything you are looking for and more

This is a key role for managing HR administrative tasks in Spain while providing essential support to Portugal. The ideal candidate should possess strong organizational skills a high degree of accuracy and the ability to work collaboratively in a dynamic environment.

Responsibilities

• Payroll Management : Act as the main point of contact for payroll-related incidents concerning variable components vacations and leaves.
• Prepare payroll variables including extras night shifts and benefits from the Benefits platform.
• Oversee the monthly payroll closure and coordinate the payment process with finance.
• Support the external payroll provider as the company is currently in the process of outsourcing payroll during the ongoing payroll outsourcing process ensuring accurate reporting and delivery of all necessary data (e.g. variable components night shifts benefits).

• Documentation : Draft necessary documents and templates for legal aspects such as functional bonuses reconciliations work hour reductions sanctions warnings job modifications and meeting minutes with the Works Council as well as taking detailed notes of all discussions during the meetings.
• Manage any type of documentation required by the company.

• Severance Management : Prepare documentation for contract termination and coordinate their submission for signature.

• Platform Management : Handle onboarding and offboarding on platforms such as Benefits Hibob and Geovictoria as well as other departmental platforms as needed.
• Coordinate documentation from the creation of the employee profile in our HR platform for all new hires.

• Absence and Leave Management : Administer and coordinate absences including vacations personal days holidays and medical appointment hours in the employee platform.
• Unexcused absences : management of absence records.

• Data Provider : Provide the necessary data required by the department or other teams for its analysis.

Qualifications

• Minimum 2-4 years of experience in a similar role.
• Experience managing payroll variables and related documentation.
• General knowledge of labor relations.
• Strong organizational skills and attention to detail.
• Ability to work effectively in a team and support multiple countries.
• Strong Knowledge in Excel
• Strong command of HR management tools and platforms.
• Fluent in English. Portuguese will be a plus

What do we offer

• Language platform
• Wellbeing programme
• Online platform for lifelong learning
• Hybrid position with flexible remote work options
• Flexible working hours
• Flexible remuneration services can be contracted

Why join us

• Because we dont settle we go further and multiply impact ( 10X Attitude ).
• Because we design every transformation around real customer value ( Passionate About Customers ).
• Because we make things happen fast and smart not perfect but done ( Go Go Go ).
• Because we believe the future belongs to those who rethink whats possible ( Dare to Disrupt ).
• Because we win together diverse collaborative driven by one shared vision ( One Goal One Team ).

Inclusive Culture

InPost has an Equal Opportunities Plan that promotes equality at all levels. We aim for equality in the companys workplaces as it is focused on promotion within and outside the company as well as gender equality diversity equity and inclusion of people regardless of their abilities and conditions.

Key Details

• Employment Type : Full Time
• Experience : years
• Vacancy : 1