Healthcare Operations & Data Coordinator

Ailin.health; Madrid; On-site; EUR 34,000 - 52,000; Full time

Job summary

Ailin Health in Madrid is looking for a proactive project coordinator to help drive cross-functional initiatives in healthcare and pharma. You will structure problems, align internal teams and external partners, and maintain clear timelines and deliverables.

You will balance multiple priorities in a fast-moving startup, contribute to data governance and reporting, and translate stakeholder needs into concrete operational plans with strong communication and ownership.

Qualifications

• Around 2–4 years of professional experience in consulting or another structured, project-based environment.
• Interest in healthcare or pharma; familiarity with market access or reimbursement is welcome.
• Solid project coordination skills: keep plans visible and drive deadlines forward.
• Comfortable with data; able to define KPIs and work with Excel or similar tools.

Responsibilities

• Own workstreams inside cross-functional projects, from scoping and planning through implementation and follow-up.
• Break broad objectives down into concrete tasks, milestones, owners and deliverables.
• Coordinate day to day with internal teams and external partners, keeping people aligned and projects moving.
• Flag risks, dependencies and blockers early, and help resolve them.
• Keep project tracking, documentation and reporting up to date and genuinely useful.
• Handle several parallel priorities in a fast-moving environment.
• Contribute to projects in specialised or regulated areas (regulatory, compliance, quality), working alongside internal and external experts.
• Get up to speed quickly on unfamiliar topics: enough to structure the problem, ask the right questions and keep things moving.
• Work with subject-matter experts without needing to be the expert yourself, making sure timelines and next steps stay clear.

Skills

Project coordination

Data literacy

Stakeholder management

Excel

KPI & reporting

Regulatory awareness

Ownership

Communication

Tools

Excel

Job description

Ailin Health in Madrid is looking for a proactive project coordinator to help drive cross-functional initiatives in healthcare and pharma. You will structure problems, align internal teams and external partners, and maintain clear timelines and deliverables.

You will balance multiple priorities in a fast-moving startup, contribute to data governance and reporting, and translate stakeholder needs into concrete operational plans with strong communication and ownership.