Graduate Program - Office Management & Executive Support

Puig

Barcelona

On-site

EUR 25,000 - 33,000

Full time

20 hours ago

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Job summary

Puig busca un/a Graduado/a en prácticas para apoyar al EA de Chief Consumer & AI Acceleration en un entorno internacional en Barcelona. El rol implica gestionar agendas complejas, coordinación de viajes y logística, y soporte administrativo de alto nivel.

Se valorará experiencia previa como EA de nivel inicial, dominio del inglés y capacidad de trabajar de forma proactiva en un entorno dinámico y multicultural.

Qualifications

Experiencia inicial en apoyo ejecutivo o asistencia a C-level en ambientes internacionales.
Dominio del inglés (oral y escrito) es imprescindible; español deseable.

Responsibilities

Gestionar y coordinar agendas complejas del Chief C & AI Acceleration.
Coordinar viajes y gastos siguiendo políticas de la empresa.
Soporte en coordinación de reuniones y logística de eventos.
Gestión de oficina y suministros; apoyo administrativo y confidencialidad.
Relación con stakeholders y control de aprobaciones y procesos administrativos.

Skills

Inglés fluido

Organización

Comunicación

Multitarea

Discreción

Education

Licenciatura universitaria

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Concur

SAP

Job description

Puig es un Home of Love Brands dentro de una empresa familiar que promueve el bienestar, la confianza y la autoexpresión mientras dejamos un mundo mejor. Durante más de un siglo, nuestro espíritu emprendedor y nuestra pasión por la creatividad nos han convertido en un referente en la industria de la belleza premium.

Con 17 Marcas de Amor en Fragancias y Moda, Maquillaje y Cuidado de la Piel, creamos historias que conectan con las emociones de las personas y contamos con un equipo global de más de 13.000 profesionales. Con productos vendidos en más de 150 países y unos ingresos netos de 5.042 millones de euros en 2025, y guiados por valores sólidos y compromisos de sostenibilidad, Puig sigue creciendo como un Home of Creativity: un espacio abierto donde Creators Of All Kinds están empoderados para prosperar, innovar y expresar quiénes son.

Descripción del puesto:

Quiénes somos

La oportunidad

Provide support as Graduate Assistant to the EA of the Chief Consumer & AI Acceleration and Team.

Lo que harás

Executive Calendar Management

Support the EA with Managing and coordinating the Chief C & AI Acceleration's complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel, and key deadlines.
Ensure seamless coordination of internal and external meetings across multiple time zones.
Anticipate scheduling conflicts and proactively optimize the executive agenda under the guidance of the EA.

Travel Management

Support the EA Coordinate flights, accommodation, transportation and travel logistics for the Chief C & AI Acceleration.
Support the EA prepare and process travel expenses in accordance with company policies.

Team & Meeting Coordination

Support the team based in Barcelona with room bookings, catering requirements, gifts for suppliers and any adhoc requests.

Events & Offsite Organization

Support the EA with organiszing town halls, workshops and offsite events for the Consumer organization.

Stakeholder Management & Gatekeeping

Welcome visitors and ensure an outstanding executive experience. Greet visitors on behalf of the team and ensure meeting room set up is seamless.
Support the Chief C & AI AccelerationOffice with requests whilst she is in the Barcelona office. Ensure her office s booked out on the days she is there. Occasional coffee and lunch runs for the Chief C & AI AccelerationOffice. Ad hoc requests from the Chief C & AI AccelerationOffice.

Budget & Purchase Order Management

Support budget administration for the Consumer organization under the guidance of the EA.
Raise Purchase Orders (POs), monitor invoices, follow up on payments and coordinate with Finance to resolve any issues under the guidance of the EA.

Office Administration

Coordinate office requirements and ensure the executive office operates efficiently.
Manage office supplies and anticipate administrative needs.
Coordinate with IT and Facilities to ensure all executive tools and workspaces function effectively.

Administrative Support

Coordinate document approvals, signature collection and administrative processes requiring executive review.
Maintain confidential files and documentation with the highest level of discretion.

Nos encantaría conocerte si tienes

Experience

Previous entry level of experience as an Executive Assistant supporting C-level executives or senior leadership in an international environment.
Previous experience supporting commercial, growth, marketing or business leadership teams is highly desirable.

Education

University degree.
Additional certification as an Executive or Personal Assistant is considered a plus.

Languages

Fluent English (written and spoken).
Spanish is a strong advantage.

Competencies

Outstanding organizational and planning skills.
Strong ability to prioritize and manage multiple priorities simultaneously.
High level of confidentiality, integrity and discretion.
Excellent communication and interpersonal skills.
Proactive mindset with strong problem-solving capabilities.
Attention to detail and commitment to excellence.
Ability to work independently in a fast-paced and international environment.
Flexibility and adaptability to changing business priorities.

Technical Skills

Advanced knowledge of Microsoft Office, particularly PowerPoint, Excel and Outlook.
Experience with SAP, Concur and collaboration tools (Microsoft Teams, SharePoint, etc.) is an advantage.
Financial acumen for budget tracking and expense management is desirable.

Lo que te encantará de nostros