Graduate Assistant Chief Consumer & AI Acceleration Graduate

Puig SL; Barcelona; On-site; EUR 32,000 - 42,000; Full time

Job summary

Puig is seeking a Graduate Assistant to support the Executive Assistant to the Chief Consumer & AI Acceleration in Barcelona. You will help manage a complex calendar, coordinate meetings across time zones and assist with travel logistics.

Based in Barcelona, you will support budget administration, office logistics, and offsite events, while ensuring confidentiality and smooth operations in a fast-paced international environment.

Qualifications

• University degree required.
• Experience supporting C-level or senior leadership.
• Strong confidentiality and discretion.

Responsibilities

• Coordinate executive calendars across time zones.
• Arrange travel and expense processing.
• Support meeting planning, town halls and events.
• Manage office operations and vendor relations.

Skills

Executive support

Calendar management

Organizational skills

Fluent English

Spanish knowledge

Education

University degree

Tools

Microsoft Office

PowerPoint

Excel

Outlook

SAP

Concur

Teams

SharePoint

Job description

BrandsUnited Colors of Benetton,Rabanne,Dries Van Noten,Carolina Herrera,Jean Paul Gaultier,Penhaligon's,Christian Louboutin,Puig,Kama Ayurveda,Dr. Barbara Sturm,Adolfo Dominguez,L'Artisan Parfumeur,Other Lifestyle Brands,Byredo,Antonio Banderas,Shakira,Nina Ricci,Loto del SurCityBarcelonaWork areaOthersJob typeGraduateQuiénes somosPuig es un Home of Love Brands dentro de una empresa familiar que promueve el bienestar, la confianza y la autoexpresión mientras dejamos un mundo mejor. Durante más de un siglo, nuestro espíritu emprendedor y nuestra pasión por la creatividad nos han convertido en un referente en la industria de la belleza premium.Con 17 Marcas de Amor en Fragancias y Moda, Maquillaje y Cuidado de la Piel, creamos historias que conectan con las emociones de las personas y contamos con un equipo global de más de 13.000 profesionales. Con productos vendidos en más de 150 países y unos ingresos netos de 5.042 millones de euros en 2025, y guiados por valores sólidos y compromisos de sostenibilidad, Puig sigue creciendo como un Home of Creativity: un espacio abierto donde Creators Of All Kinds están empoderados para prosperar, innovar y expresar quiénes son.La oportunidadProvide support as Graduate Assistant to the EA of the Chief Consumer & AI Acceleration and Team.Lo que harásExecutive Calendar ManagementSupport the EA with Managing and coordinating the Chief C & AI Acceleration's complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel, and key deadlines.Ensure seamless coordination of internal and external meetings across multiple time zones.Anticipate scheduling conflicts and proactively optimize the executive agenda under the guidance of the EA.Travel ManagementSupport the EA Coordinate flights, accommodation, transportation and travel logistics for the Chief C & AI Acceleration .Support the EA prepare and process travel expenses in accordance with company policies.Team & Meeting CoordinationSupport the team based in Barcelona with room bookings, catering requirements, gifts for suppliers and any adhoc requests.Events & Offsite OrganizationSupport the EA with organiszing town halls, workshops and offsite events for the Consumer organization.Stakeholder Management & GatekeepingWelcome visitors and ensure an outstanding executive experience. Greet visitors on behalf of the team and ensure meeting room set up is seamless.Support the Chief C & AI Acceleration Office with requests whilst she is in the Barcelona office. Ensure her office s booked out on the days she is there. Occasional coffee and lunch runs for the Chief C & AI Acceleration Office. Ad hoc requests from the Chief C & AI Acceleration Office.Budget & Purchase Order ManagementSupport budget administration for the Consumer organization under the guidance of the EA.Raise Purchase Orders (POs), monitor invoices, follow up on payments and coordinate with Finance to resolve any issues under the guidance of the EA.Office AdministrationCoordinate office requirements and ensure the executive office operates efficiently.Manage office supplies and anticipate administrative needs.Coordinate with IT and Facilities to ensure all executive tools and workspaces function effectively.Administrative SupportCoordinate document approvals, signature collection and administrative processes requiring executive review.Maintain confidential files and documentation with the highest level of discretion.Nos encantaría conocerte si tienesExperiencePrevious entry level of experience as an Executive Assistant supporting C-level executives or senior leadership in an international environment.Previous experience supporting commercial, growth, marketing or business leadership teams is highly desirable.EducationUniversity degree.Additional certification as an Executive or Personal Assistant is considered a plus.LanguagesFluent English (written and spoken).Spanish is a strong advantage.CompetenciesOutstanding organizational and planning skills.Strong ability to prioritize and manage multiple priorities simultaneously.High level of confidentiality, integrity and discretion.Excellent communication and interpersonal skills.Proactive mindset with strong problem-solving capabilities.Attention to detail and commitment to excellence.Ability to work independently in a fast-paced and international environment.Flexibility and adaptability to changing business priorities.Technical SkillsAdvanced knowledge of Microsoft Office, particularly PowerPoint, Excel and Outlook.Experience with SAP, Concur and collaboration tools (Microsoft Teams, SharePoint, etc.) is an advantage.Financial acumen for budget tracking and expense management is desirable.Lo que te encantará de nostrosUna cultura de trabajo emprendedora, creativa y acogedoraOportunidades de aprendizaje y desarrolloUna empresa internacional con muchas oportunidades de crecimiento profesionalUn paquete competitivo de compensación y beneficiosPuig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.