Global Safety Administrative

Bimbo QSR; Comunidad de Madrid; Presencial; EUR 36.000 - 48.000; Jornada completa

Descripción de la vacante

Bimbo QSR in Madrid is seeking a Global Safety Program Coordinator to provide administrative, coordination, reporting, and project support to the Global Safety Manager. You will act as a central link between regions, helping to implement safety initiatives, dashboards, and digital tools.

The role requires strong organization, attention to detail, and the ability to collaborate across multicultural teams. Responsibilities include maintaining safety calendars, data quality, training

Formación

• Bachelor's degree in a safety, engineering, or related field.
• 1-4 years of administrative support, safety coordination, or reporting experience.
• Fluent in Spanish and English (oral).

Responsabilidades

• Coordinate global safety initiatives across BQ regions and track milestones.
• Communicate and follow up on safety projects and action plans.
• Maintain regional updates and prepare management reports.
• Administer global safety platforms, user access, and data quality.
• Coordinate global safety trainings and certification records.
• Organize Global Safety Committee meetings and quarterly reviews.
• Support audits, compliance, self-assessments, and maturity reviews.

Conocimientos

Administrative support

Safety coordination

Project coordination

Operations support

Reporting and analytics

Educación

Bachelor's degree in Occupational Safety

Bachelor's degree in Industrial Engineering

Bachelor's degree in Environmental Health & Safety

Bachelor's degree in Business Administration

Bachelor's degree in Operations Management

Herramientas

SharePoint

Power Apps

Dashboards

Descripción del empleo

Bimbo QSR (Quick Service Restaurants) is a global bakery leader, proudly supporting quick service restaurant chains, retail, and foodservice around the world with high-quality buns, artisan rolls and sweet baked goods. The company has more than 65 years of experience and operates 49 high-speed bakeries located in more than 23 countries. The Global Safety Administrative provides administrative, coordination, reporting, and project support to the Global Safety Manager to ensure the successful execution of BQ's global safety strategy. This role serves as a central point of coordination between regions, supporting safety programs, reporting processes, training administration, system management, documentation, audits, and communication initiatives.

The position requires strong organizational skills, attention to detail, analytical capabilities, and the ability to collaborate with cross-functional and multicultural teams worldwide.

Key Job Responsibilities:

1. Global Safety Program Coordination

• Support the implementation and follow-up of global safety initiatives across all BQ regions.
• Coordinate communications and follow-up activities related to global safety projects.
• Track project milestones, deliverables, and action plans.
• Consolidate regional updates and provide progress reports to the Global Safety Manager.
• Monitor completion of assigned safety initiatives.
• Maintain a global safety calendar to track key deliverables, audits, campaigns, training sessions, self-assessments, and regional deadlines.

2. Safety Reporting & Analytics

• Collect, validate, and consolidate regional safety data.
• Support monthly, quarterly, and annual safety reporting processes.
• Maintain dashboards and KPI reports related to:
• Total Recordable Incidents

3. Safety Systems Administration

• Serve as administrator and coordinator for global safety platforms and reporting tools.
• Maintain user access, configuration requests, and support documentation.
• Coordinate data quality reviews and data integrity checks.
• Support global adoption of digital safety tools and reporting systems.
• Support testing, user feedback collection, documentation, and adoption of new digital safety tools such as dashboards, SharePoint repositories, Power Apps, or other internal platforms.
• Maintain records of incident investigations and corrective actions.
• Follow up with regions regarding overdue action items.
• Identify critical or high-risk overdue actions, elevate relevant delays, and prepare status summaries for management review.

5. Training Administration

• Coordinate global safety training schedules and communication.
• Track completion of mandatory safety training programs.
• Manage training records and certification documentation.
• Support virtual and in-person safety workshops, webinars, and meetings.
• Coordinate training materials and translations when required.

6. Global Meetings & Communications

• Organize Global Safety Committee meetings and quarterly safety reviews.
• Collect and organize safety best practices and recognition examples to promote cross-regional learning and positive reinforcement.

7. Audit & Compliance Support

• Maintain global safety policies, procedures, and documentation.
• Support preparation for internal and external audits.
• Coordinate global safety self-assessments and maturity assessments, including launch communication, deadline tracking, result consolidation, and gap summary preparation.

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Education/Certification:

• Bachelor's Degree in: Occupational Safety, Industrial Engineering, Environmental Health & Safety, Business Administration, Operations Management, Related field
• 1-4 years of experience in:
• Administrative support
• Safety coordination
• Operations support
• Project coordination
• Compliance or reporting roles
• Language: Spanish and English (fluid oral English required).