Global Import/Export Expert

Sinclair; San Fernando de Henares; On-site; EUR 70,000 - 100,000; Full time

Job summary

Sinclair in Madrid is seeking a Global Import/Export Expert to own end-to-end customs logistics, compliance and cross-border operations for the global supply chain. You will manage 3PL and forwarder relationships and ensure adherence to GDP, FDA, CE, and local health authority rules.

The role requires 5-8 years in import/export, expertise in HS classification and regulatory changes, and the ability to coordinate with cross-functional teams across regions.

Qualifications

• Bachelor’s degree in Supply Chain, International Business, Logistics, Customs Administration, or related field.

Responsibilities

• Ensure full compliance with local and international customs laws, trade regulations, sanctions, export controls, and restrictions across all markets.
• Acquire expert-level knowledge and apply the REX account.
• Perform HS code / tariff classification, origin determination, and customs valuation for pharmaceutical and medical device products.
• Monitor regulatory changes (EU VAT, EX1, EORI, REX, FTAs) and update processes to maintain compliance.
• Coordinate with freight forwarders, customs brokers, 4PL and warehouses to ensure timely customs clearance.
• Manage import/export processes and track shipments, resolving delays and discrepancies.
• Identify and mitigate trade and customs risks; establish preventive and corrective actions.
• Establish and update SOPs for customs and trade compliance.

Skills

Fluent English

Cross-functional communication

Attention to detail

Education

Bachelor's degree in Supply Chain / related field

Tools

SAP

Oracle

Job description

Global Import/Export Expert

Sinclair is hiring! Join our team as a Global Import/Export Expert.

We are currently recruiting for Global Import/Export Expert at our offices in Spain.

As the Global Import/Export Expert at Sinclair, you will own end-to-end customs logistics management, compliance and cross-border trade operations for our global supply chain. You will ensure all 3PL and forwarder management and medical devices adhere to international trade laws, customs regulations, sanctions, and industry-specific requirements (e.g., GDP, FDA, CE, and local health authority rules). You will act as the subject-matter expert for customs, tariff classification, documentation, risk mitigation, and cross-functional coordination across Europe, Asia, Africa, and the Middle East.

About Sinclair

Founded in 1971, Sinclair is a global medical aesthetics organisation, that delivers an extensive product range. With an in-house commercial infrastructure, including manufacturing and a network of distributors in leading global markets, our products are sold in 55 countries worldwide.

This is a great time to join Sinclair as we continue to increase our product range and expand into new markets and territories.

Sinclair Values

• Act with Integrity Consistently doing the right thing even when it’s the hard choice; 100% Compliance with all rules, standard operating procedures and guidelines
• Results-Driven Make a business impact in all you do, whether sales, efficiency, operational excellence; it should make a meaningful impact
• Innovation-Centered Redefining Aesthetics, we must be pioneering in how we do business; this can be in products, in service models, or strategy
• Own It! Be Accountable for your decisions, actions and consequences; Be Reliable to your customers and colleagues

What You'll Be Doing

• Ensure full compliance with all local and international customs laws, trade regulations, sanctions, export controls, and restrictions across all markets.
• Acquire expert-level knowledge and apply the REX account.
• Perform accurate HS code / tariff classification, origin determination, and customs valuation for all pharmaceutical and medical device products.
• Monitor and interpret regulatory changes (e., EU VAT, EX1, EORI, REX, Free Trade Agreements) and update processes to maintain compliance.
• Manage sanctions and restricted-party screening for all cross-border transactions.
• Prepare, review, and validate all customs and shipping documentation: commercial invoices, packing lists, bills of lading, certificates of origin, customs declarations, permits, and health authority documentation.
• Coordinate with freight forwarders, customs brokers, 4PL&forwarder management, and warehouse teams to ensure timely and accurate customs clearance.
• Manage import/export processes.
• Track shipments, resolve clearance delays, customs holds, inspections, and compliance discrepancies.
• Identify, assess, and mitigate trade and customs risks; develop preventive and corrective actions.
• Conduct internal compliance audits and maintain complete records for external audits.
• Establish and update SOPs for customs and trade compliance.
• Maintain accurate compliance databases (HS codes, product master data, country regulations).
• Oversee daily performance management of 3PL warehouse providers and freight forwarders, monitor KPIs including OTIF, inventory accuracy, receiving & outbound efficiency, operation cost.
• Negotiate logistics service agreements, cost rates and SLA terms with warehouse operators and forwarders, drive continuous cost optimisation.
• Lead regular business review meetings with logistics vendors, track action plans for deviation issues, resolve operational bottlenecks.
• Manage end-to-end shipment execution covering sea, air and road transport; coordinate customs clearance, cross-border transportation for international shipments.

Required Qualifications & Skills

Education

• Bachelor’s degree in Supply Chain, International Business, Logistics, Customs Administration, or related field.

Experience

• 5 -8 years of experience in import/export operations and customs compliance, global logistics and warehouse management
• Direct experience in pharmaceutical / medical device / aesthetic industry is required
• Knowledge of GDP, CE, FDA, and international health regulations is essential

Technical Knowledge

• Expert in global customs regulations, tariff classification (HS/HTS), export controls, sanctions.
• Familiarity with EU customs (EX1, EORI, VAT), Middle East & African customs rules.
• Experience with warehouses operation, 3PL&forwarder management, import &export management
• Working knowledge of ERP systems (SAP, Oracle, or similar) and logistics compliance tools.

Language & Soft Skills

• Fluent in English (written & spoken);
• Excellent attention to detail, accuracy, and organizational skills
• Strong cross-functional communication and problem-solving abilities
• Ability to work in a fast-paced, global, cross-cultural environment

We have a real focus on developing our people, and by fostering an entrepreneurial culture, we encourage flexibility, accountability and autonomy. The company is full of opportunity for those who wish to grasp it. Our people thrive on engagement, development and a varied workload. You will often be included in projects that require you to collaborate cross-functionally.

This is an exciting opportunity to join a successful company, with big ambitions for the future.

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Sinclair does not accept speculative or unsolicited CVs from Recruitment Agencies. Any unsolicited CVs received will be treated as property of Sinclair and Terms & Conditions associated with the use of such CVs will be considered null and void