Global HR & Admin Intern — Madrid (Visa & Mobility Support)

AESC Spain; Comunidad de Madrid; Presencial; EUR 10.000 - 13.000; Jornada completa

Descripción de la vacante

AESC Spain is seeking a highly organised HR & Admin Intern to support international assignments and day-to-day operations in Madrid.

You will coordinate immigration documents, accommodation, travel, and vendors, liaising with Spain- and China-based teams while ensuring timely, accurate task completion. This fully office-based internship requires excellent Spanish, English and Mandarin, and a proactive, ownership-driven approach.

Formación

• Professional fluency in Spanish, English and Mandarin Chinese, including strong written and verbal communication skills.

Responsabilidades

• Prepare invitation letters and supporting documents for international assignees and business travellers, including signature coordination and record tracking.
• Support visa application processes and coordinate timely information sharing between employees, project teams and Spain- and China-based stakeholders.
• Arrange accommodation and car rentals for assignees, ensuring bookings are accurate, timely and aligned with project requirements.
• Act as a key contact for assignees, responding promptly to queries and resolving practical issues throughout the assignment.
• Manage relationships with accommodation, vehicle rental and other service providers, including supplier communication, invoice processing and record maintenance.
• Identify and coordinate new suppliers when existing arrangements do not meet operational requirements.
• Assist with business insurance registration and provide administrative support relating to payroll and local social security administration where required.
• Maintain accurate employee, assignment and vendor records in line with internal procedures and applicable data protection requirements.
• Manage multiple priorities and urgent requests while maintaining accuracy, professionalism and clear stakeholder communication.

Conocimientos

Spanish

English

Mandarin Chinese

Descripción del empleo

AESC Spain is seeking a highly organised HR & Admin Intern to support international assignments and day-to-day operations in Madrid.

You will coordinate immigration documents, accommodation, travel, and vendors, liaising with Spain- and China-based teams while ensuring timely, accurate task completion. This fully office-based internship requires excellent Spanish, English and Mandarin, and a proactive, ownership-driven approach.