Founders' Associate / Executive Assistant (Operations & Strategy)

MatchMatch; Comunidad de Madrid; On-site; EUR 70,000 - 110,000; Full time

Job summary

MatchMatch is seeking a Founders’ Associate in Madrid to be the founders’ right hand, handling both practical and strategic work as the team scales. You’ll organize calendars, travel, meetings, and prep, and design repeatable processes to keep the company moving smoothly.

You’ll run leadership rhythm, support fundraising, hiring, and operations, and translate strategy into execution while maintaining high standards of communication in Spanish and English.

Qualifications

• Exceptional attention to detail and a process / systems mindset.
• 3-6 years in a high-tempo environment — executive support to founders, startup operations, chief-of-staff, or top-tier consulting.
• Someone who operates at both the detail and the strategic level.
• Strong organisation, discretion and ownership; calm and resourceful in ambiguity and speed.
• Strong written and verbal communication; fluent Spanish and English.

Responsibilities

• Keep the founders organised and their time protected — calendars, travel, meetings, inbox and prep, with nothing dropped.
• Design, document and run the processes and systems the team relies on — bringing repeatable structure and operational rigour to a fast-moving company.
• Run the operating rhythm — leadership meetings, goals / OKRs, reporting cadence, and board and investor prep.
• Drive the founders' highest-priority cross-functional projects end-to-end — fundraising support, hiring, operations — owning the details through to done.
• Turn strategy into execution: chase blockers, keep the org aligned, and follow through where others drop the ball.
• Prepare board decks, investor updates and internal communications to a high standard.

Skills

Detail-oriented

Process mindset

Organizational skills

Executive support

Bilingual Spanish/English

Job description

We’re partnering with an early-stage European defence-tech company developing autonomous robotic systems for real-world operational environments.

The team is building next-generation autonomy technology, with a current focus on aerial robotics and counter-drone systems. Their work combines advanced algorithms, robotics, perception, control and physical hardware to create autonomous systems capable of operating reliably in complex and dynamic environments.

We are looking for a Founders' Associate.

The role

Be the founders' right hand, across both the practical and the strategic. One day you keep four founders (CEO, CTO, CPO, CSO) organised and unblocked; the next you help them step back and focus as we scale from a small team toward 50+. It takes real detail-obsession and process discipline — you're the person who brings order to a fast-moving company and makes it run smoothly, with nothing falling through the cracks. It's a role that grows with you: hands-on operations and executive support now, Chief of Staff as the company scales.

What you'll do

• Keep the founders organised and their time protected — calendars, travel, meetings, inbox and prep, with nothing dropped.

• Design, document and run the processes and systems the team relies on — bringing repeatable structure and operational rigour to a fast-moving company.

• Run the operating rhythm — leadership meetings, goals / OKRs, reporting cadence, and board and investor prep.

• Drive the founders' highest-priority cross-functional projects end-to-end — fundraising support, hiring, operations — owning the details through to done.

• Turn strategy into execution: chase blockers, keep the org aligned, and follow through where others drop the ball.

• Prepare board decks, investor updates and internal communications to a high standard.

What you'll bring

• Exceptional attention to detail and a process / systems mindset — you build repeatable processes, document them, and catch the things others miss.

• 3-6 years in a high-tempo environment — executive support to founders, startup operations, chief-of-staff, or top-tier consulting (we're flexible on level for the right person).

• Someone who operates at both the detail and the strategic level — equally happy fixing a calendar clash and structuring a board update.

• Strong organisation, discretion and ownership; calm and resourceful in ambiguity and at speed.

• Strong written and verbal communication; fluent Spanish and English.

Bonus points

• Deep-tech or defense exposure; fundraising / board support; recruiting or people-ops; experience building operating systems and SOPs from scratch.

What we offer

• Direct access to the founders and real ownership on a small, senior team building something that matters.

• A front-row seat as we scale, and Made-in-Europe impact.