Finance Assistant

LEWIS Communications GmbH; Madrid; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Permanent contract

Hybrid work environment

25 days annual leave

Birthday day off

Mac Laptop

€1,000 charity bonus in payroll

Flexible salary with Payflow benefits

Visit any of 26 offices worldwide

Job summary

LEWIS Communications GmbH in Madrid is seeking a Finance Assistant to support daily business administration and finance operations across Southern Europe. You will provide accounting and advisory services to the regional offices, collaborating with Global Finance teams in London, Germany, France and Benelux.

A junior profile with a couple of years of accounting experience is preferred, with a strong emphasis on bilingual communication.

Qualifications

• Minimum 2 years of accounting experience.
• Strong English and Spanish written and oral communication skills are essential.
• IT literate with a good working knowledge of Microsoft Excel.
• Knowledge of Netsuite is a plus.

Responsibilities

• Manage accounting processes (invoices, purchase orders, treasury, cash management, credit control, AP/AR, banking, cashbook, reconciliations).
• Timely monthly and year-end close.
• Meet deadlines for invoicing and VAT returns.
• Ensure proper debtor and creditor management and drive process improvements in finance operations.
• Coordinate with Global Finance team members.
• Supports Finance, Operations and HR on regional initiatives and projects.
• Ensure compliance with TEAM LEWIS Finance policies for the region.
• Educate non-finance colleagues to ensure proper finance processes.

Skills

Accounting experience

English fluency

Spanish fluency

Excel

NetSuite

Tools

NetSuite

Job description

About LEWIS

TEAM LEWIS is a global marketing agency that has moved from start-up to multi-national in a little over two decades. Its success is due to a combination of factors: it's ability to read the future and prepare for it; leveraging cutting edge AI; strategic thinkers delivering award winning campaigns; expanding client relationships into new markets or services; and above all, independence from outside investors. The practice, its people and its campaigns have won many awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.

At the heart of our community is the TEAM LEWIS Foundation (TLF), a non-profit charitable entity. Since its launch in 2021, it has funded over 2,000 causes. It is one of the largest employee-directed philanthropies in the world. The TLF promotes a wide variety of social, cultural, and environmental causes that benefit society. It aims to strengthen the bonds between the creative industries, businesses, government, and non-profits. Community charities are championed by employees who, in addition to the financial donation, volunteer their time and skills to maximise grant effectiveness. You can read more here about TEAM LEWIS Foundation.

Purpose of the role

As Finance Assistant, you will deal on a daily basis with all the tasks involved in running a correct business administration. You will provide an effective and efficient Finance support to the Southern Europe offices of TEAM LEWIS delivering a high level of service and advice consistent with company and legal requirements.

Also, you will work closely with the Global Finance team based in London (our HeadQuarter), Germany, France and Benelux. We expect this person to be based in Madrid. In addition, the ideal profile for this role is a junior person with a couple of years of accounting experience and bookkeeping orientation.

Key Responsibilities

• Managing accounting processes (including raising suppliers invoices, purchase orders, treasury and cash management, credit control, accounts payable, accounts receivable, banking, cashbook, reconciliations)
• Timely monthly and year-end closing
• Meeting financial deadlines (including invoicing and VAT returns)
• Proper procedure regarding debtor and creditor management
• Raising any improvement processes within the finance operation
• Coordination with Global Finance team members

Other Responsibilities

• Supports Finance, Operations and HR on driving forward initiatives and projects in the region
• Responsible for finance processes for the region to be compliant with TEAM LEWIS Finance policies: cost authorisations, purchase orders, documents and forms required
• Contributes and supports the continuous improvement of Finance systems, practices and policies
• Trains and educates non-finance colleagues to ensure finance processes and correctly fulfilled

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

About you

• A minimum of 2 years of accounting experience
• Experience of all core accounting processes (raising supplier invoices, credit control, accounts payable, banking, cashbook, reconciliations)
• High English and Spanish written and oral communication skills are essential
• IT literate with a good working knowledge of Microsoft Excel
• Knowledge of Netsuite is a plus
• Ready to work with international teams, based in different offices
• Well organized, strong ability to prioritize, common sense and pragmatic approach
• Energetic, confident, charismatic - a team player

Our offer:

• Permanent contract
• Hybrid work environment
• 25 days of annual leave per year + your birthday day off
• Daily work schedule of 9:00 to 18:00 Mon-Thu and Fridays from 8:30 to 14:00
• Three months of summer schedule from 8:00 - 15:00 Mon-Fri
• 2 days per year to volunteer through our charity program
• 1.000€ of personal bonus added to your payroll for participating in our charity program with the TEAM LEWIS Foundation
• Flexible salary: get tax relief benefits by paying with your Payflow card in restaurants, daycare, transport and education programs
• Visit any of our 26 offices worlwide
• Mac Laptop

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

TEAM LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that TEAM LEWIS is a place where everyone can thrive.

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