Facilities Assistant

JLL; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A global property management firm in Madrid is seeking a Facility Management professional to provide overall management services, including monitoring and procurement. Responsibilities include assisting with tactical planning, managing facility tasks, and coordinating special events. Ideal candidates will have a degree in facilities management or a related field and at least two years of experience in the industry, showcasing strong organizational skills and customer service orientation.

Formación

• Associates degree or equivalent work experience; bachelor’s degree preferred.
• Minimum of two years of industry experience with facility or property administration.

Responsabilidades

• Assist Facility Management Team with tactical planning.
• Provide facility specific assistance to the project management team.
• Manage small facility management tasks as assigned.
• Coordinate special events in support of client.

Conocimientos

Superior customer service skills

Ability to maintain professionalism under stress

Ability to plan and manage work under time constraints

Ability to multitask

Proficient in MS Office

Strong organizational skills

Educación

Associates degree in facilities management or related field

Minimum of two years of industry experience

Herramientas

Excel Spreadsheets

Descripción del empleo

Overview

Provide general overall Facility Management services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including : procurement of property supplies and services, issuing purchase orders, managing bid requests and service / construction contracts, and processing of accounts payable and accounts receivable.

Primary Responsibilities

Administrative Function

• Assist Facility Management Team with tactical planning for the team’s goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Coordinate special events in support of client or JLL
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination

• Provide general overall facility management services including continuous monitoring of office / facility
• Act as an interface with client, visitors and guests
• Ensure appreciation follow up with customers
• Provide direction / information to vendors, facilities staff and service providers as required to ensure excellent coordination / execution of work within client environment with minimal disruption

Compliance

• Properly and effectively administer and maintain all security systems
• Assist with budgetary requests, analysis and reporting
• Assist with researching, analyzing and reporting budget variances

Job Requirements

Education

• Associates degree in facilities management, building, business or other related field or equivalent work experience (bachelor’s degree, preferred)
• Minimum of two years of industry experience with facility or property administration

Knowledge, Skills, and Abilities

• Superior customer service skills and orientation
• Ability to maintain professionalism always under stressful situations
• Ability plan and manage work under time constraints
• Ability multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Note: J-18808-Ljbffr