Exhibition & Industry Coordinator

North Eastern Services; Madrid; Híbrido; EUR 30.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid model

Flexible working hours

Remote working days/weeks

Professional development

Descripción de la vacante

Kenes is seeking an Exhibition & Industry Coordinator in Madrid to ensure smooth delivery of sponsor and exhibitor requirements across congresses. You will coordinate logistics, manage client relationships, and work with suppliers to oversee on-site production with a focus on customer service and innovative solutions.

The role requires experience in events and exhibitions, strong organizational and communication skills, and a willingness to travel 4–6 times per year, including weekends and

Formación

• Experience in events/tourism industry.
• Experience in exhibitions management, client liaison, and international environments is a plus.
• Strong organizational, communication and interpersonal skills.
• Ability to multitask, work under pressure and meet deadlines.
• Willingness to travel frequently (4-6 times per year), including weekends and holidays.
• Proficiency in English.
• Academic degree and experience with event technology.

Responsabilidades

• Coordinate and manage exhibitor and sponsor operations, both onsite and virtual.
• Serve as the main point of contact for clients, managing communications and orders.
• Oversee technical and operational aspects, working closely with suppliers and the internal project team.
• Collaborate with clients on booth setup, design, and production logistics.
• Work with suppliers on congress production, including booth construction, A/V, IT, and shipping.
• Supervise on-site activities and ensure successful execution of client requirements.
• Provide high-quality customer service and proactively address client needs.

Conocimientos

Event management

Client liaison

Communication skills

Organizational skills

Multitasking

English proficiency

Travel readiness

Educación

Academic degree

Herramientas

Event technology

Descripción del empleo

#LI-HYBRID

WHY KENES:

At Kenes, we foster a family-like work environment within a global company. We understand the significance of work-life balance and strive to create an atmosphere that supports personal well-being and professional growth. We believe in empowering our employees with knowledge and skills that propel their careers forward. Join Kenes and embark on a rewarding journey where you’ll thrive both personally and professionally.

JOB SUMMARY:

The Exhibition & Industry Coordinator ensures the smooth delivery of sponsor and exhibitor requirements at Kenes congresses. This role involves operation, coordinating logistics, managing client relationships, working with suppliers and overseeing on-site production, with a strong focus on customer service and innovative solutions.

RESPONSIBILITIES:

• Coordinate and manage exhibitor and sponsor operations, both onsite and virtual.
• Serve as the main point of contact for clients, managing communications and orders.
• Oversee technical and operational aspects, working closely with suppliers and the internal project team.
• Collaborate with clients on booth setup, design, and production logistics.
• Work with suppliers on congress production, including booth construction, A/V, IT, and shipping.
• Supervise on-site activities and ensure successful execution of client requirements.
• Provide high-quality customer service and proactively address client needs.

REQUIREMENTS:

• Experience in events ourism industry.
• Experience in exhibitions management, client liaison, and international environments is a plus.
• Strong organizational, communication and interpersonal skills.
• Ability to multitask, work under pressure and meet deadlines.
• Willingness to travel frequently (4-6 times per year), including weekends and holidays.
• Proficiency in English.
• Academic degree and experience with event technology.

WHAT WE OFFER:

• Real opportunities for professional development in a leading international company
• Friendly team culture that promotes initial and continual professional education and team collaboration
• Hybrid model & Flexible working hours
• Extra remote working days / weeks
• Flexible remuneration: food, transportation, daycare
• Easy access by public transport (really close by a metro stop)
• Regular team events
• Refer a friend program