Executive Assistant with Spanish and English

Babel Profiles; Barcelona; Híbrido; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

A growing technology organization in Barcelona is seeking an experienced Executive Assistant to the CEO. The ideal candidate will manage the CEO's logistics, provide high-level communication, and support strategic initiatives. This role requires exceptional organizational skills and discretion in handling sensitive information. The company offers 23 vacation days, a hybrid work model, and an inclusive culture.

Servicios

23 paid vacation days

Flexible compensation plan

Private health insurance

Hybrid work model

Modern office in Barcelona

Formación

• Proven experience in high-growth organizations.
• Ability to manage priorities efficiently.
• Experience with professional communication.

Responsabilidades

• Manage the CEO’s calendar and logistics.
• Prepare daily and weekly briefings.
• Serve as a communication gatekeeper.
• Coordinate materials for investors and board.
• Capture decisions and track actions in meetings.
• Maintain structured documentation library.
• Compile summaries of business performance.
• Act with authority in decision-making.

Conocimientos

Proven experience supporting a C-level executive

Exceptional organizational skills

Excellent written and verbal communication skills

Experience managing investor communications

Strong proficiency with productivity tools

High integrity and discretion

Calm under pressure

Self-starter with strong ownership

Herramientas

Google Workspace

HubSpot

Notion

Slack

Descripción del empleo

Overview

We are seeking a highly skilled Executive Assistant to the CEO to provide strategic and operational support within a fast-paced, growing technology organization. This role goes far beyond traditional administrative tasks — it requires someone who can operate as a trusted partner, helping to manage priorities, streamline execution, and ensure focus on high-impact initiatives.

You will be at the center of company operations, coordinating across leadership, investors, and key partners. The ideal candidate is proactive, highly organized, and confident in exercising judgment and discretion while managing sensitive information.

Key Languages

• Full Professional Level of English
• Full Professional Level of Spanish

Main Responsibilities

• Manage the CEO’s calendar, inbox, travel, and logistics to optimize time and priorities
• Prepare concise daily and weekly briefings summarizing key actions, updates, and follow-ups
• Serve as a communication gatekeeper — drafting correspondence and maintaining a consistent, professional tone
• Coordinate investor, board, and leadership materials, including reports, presentations, and updates
• Attend selected meetings to capture decisions and track actions to ensure timely completion
• Maintain a structured library of documentation, decks, and templates for easy access and reuse
• Compile periodic summaries of business performance and market insights for the CEO
• Act as a discreet, trusted partner with authority to reprioritize and make decisions on behalf of the CEO when appropriate

Core Skills / experience

• Proven experience supporting a C-level executive in a high-growth or fast-moving organization (technology, healthcare, or similar industries preferred)
• Exceptional organizational and multitasking skills, with the ability to anticipate needs and resolve issues proactively
• Excellent written and verbal communication skills, with a professional and confident tone
• Experience managing investor or board communications and preparing high-quality materials
• Strong proficiency with modern productivity tools (e.g., Google Workspace, HubSpot, Notion, Slack) and openness to adopting AI-based tools
• High integrity and discretion in handling confidential information and sensitive matters
• Calm under pressure, adaptable, and able to deliver in a dynamic, changing environment
• Self-starter with strong ownership, accountability, and sound judgment in decision-making

What’s on offer

• 23 paid vacation days per year, plus local public holidays
• Flexible compensation plan – including meal vouchers and private health insurance
• Hybrid work model (2 days per week at the office) and flexible schedule
• Modern office in Barcelona, well-connected by public transport
• Inclusive and diverse culture where your voice matters and you can make a difference

Our recruitment process

1. Interview with one of our Recruiters to get to know you better
2. Interview with HR department
3. Business case
4. Final interview with CEO