Executive Assistant (Remote – LATAM)

ScaleUp; España; A distancia; EUR 34.000 - 52.000; A tiempo parcial

Descripción de la vacante

A dynamic company is seeking an experienced Executive Assistant to support senior executives by managing daily operations and communications. The role involves handling calendars, preparing reports, and ensuring efficient workflows. Ideal candidates are organized, proactive, and proficient in digital tools. This position offers the flexibility of remote work in LATAM.

Formación

• Proven experience as an Executive Assistant or Personal Assistant.
• Strong organizational and multitasking abilities.
• Excellent communication and writing skills in English.

Responsabilidades

• Manage calendars, appointments, meetings, and travel arrangements.
• Serve as the main point of contact between executives and stakeholders.
• Prepare reports, presentations, and meeting notes.

Conocimientos

Organizational skills

Multitasking

Communication skills

Proficiency with digital tools

Proactive mindset

Herramientas

Google Workspace

Notion

Slack

Asana

Descripción del empleo

Executive Assistant (Remote – LATAM)

Location: Remote (LATAM)
Employment Type: Contractor (Long-term)
English Level: Advanced and Fluent English

About the Role

We’re looking for a highly organized and proactive Executive Assistant to support senior executives in managing daily operations, schedules, and communications. This person will play a key role in helping the leadership team stay focused, efficient, and informed.

The ideal candidate is someone who anticipates needs before they arise, thrives in a fast-paced environment, and enjoys being the “right hand” that keeps everything running smoothly.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.
• Serve as the main point of contact between executives and internal/external stakeholders.
• Prepare reports, presentations, and meeting notes.
• Track priorities, deadlines, and follow-ups for ongoing projects.
• Handle confidential information with professionalism and discretion.
• Support with administrative and operational tasks as needed (invoices, research, email management, etc.).

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and multitasking abilities.
• Excellent communication and writing skills in English.
• Experience working with U.S. or international teams.
• Proficiency with digital tools such as Google Workspace, Notion, Slack, Asana, or similar platforms.
• A proactive mindset, attention to detail, and ability to work independently.