Executive Assistant - Madrid

Dexcom; Madrid; Híbrido; EUR 37.000 - 48.000; Jornada completa

Descripción de la vacante

Dexcom is seeking an experienced Executive Assistant to join our Madrid office on a hybrid basis. You will provide high-impact support to the Senior Director for Southern & Eastern Europe and the Country Director for Spain, coordinating calendars, travel, and meeting logistics, with a focus on accuracy and discretion.

Fluency in English and Spanish is required, with Italian a plus. The role emphasizes proactive problem-solving, strong communication, and collaboration with cross-functional teams

Formación

• Bachelor’s degree and 2–5 years supporting senior leaders.
• Experience in fast-paced, multinational environments.
• Fluent in English and Spanish; Italian a plus.

Responsabilidades

• Manage executive calendars across time zones and audit calendars.
• Prepare meeting materials, agendas, and notes with action items.
• Coordinate internal meetings, travel, venues, catering, and docs.
• Plan executive travel itineraries and reimburse expenses.
• Support country-level internal communications and events.
• Drive process improvements in administrative workflows.
• Onboard new regional hires with HR and IT.
• Support Madrid office operations Tue–Thu.

Conocimientos

Executive support

Bilingual English Spanish

Calendar management

Travel coordination

Presentation creation

Meeting coordination

Stakeholder management

MS Office 365

Discretion & integrity

Educación

Bachelor’s degree

Herramientas

Teams

SharePoint

Descripción del empleo

The CompanyDexcom Corporation (NASDAQ DXCM) is a pioneer and global leader in continuous glucose monitoring (CGM). Dexcom began as a small company with a big dream: To forever change how diabetes is managed. To unlock information and insights that drive better health outcomes. Here we are 25 years later, having pioneered an industry. And we're just getting started. We are broadening our vision beyond diabetes to empower people to take control of health. That means personalized, actionable insights aimed at solving important health challenges. To continue what we've started: Improving human health.We are driven by thousands of ambitious, passionate people worldwide who are willing to fight like warriors to earn the trust of our customers by listening, serving with integrity, thinking big, and being dependable. We've already changed millions of lives and we're ready to change millions more. Our future ambition is to become a leading consumer health technology company while continuing to develop solutions for serious health conditions. We'll get there by constantly reinventing unique biosensing-technology experiences. Though we've come a long way from our small company days, our dreams are bigger than ever. The opportunity to improve health on a global scale stands before us.The role is based in Madrid (Full‑Time, Hybrid)- Workplace presence required Tuesday–Thursday each week.Meet the TeamAre you a proactive, resourceful, and exceptionally organized individual fluent in both Spanish and English (with Italian a plus)? Do you thrive in fast‑paced, global environments where you can directly contribute to the success of senior leaders? Step into the dynamic world of Dexcom as an Executive Assistant in our Madrid office.In this pivotal role, you will provide high‑impact support to the Senior Director for Southern & Eastern Europe and the Country Director for Spain, while occasionally assisting other regional leaders. You will also take ownership of key operational and office‑based activities, such as welcoming visitors and ensuring meeting spaces are prepared to the highest standard.Success in this role requires excellent judgement, exceptional communication skills, and a knack for anticipating needs before they arise. If you enjoy improving processes, navigating complexity, and being a trusted partner to leadership, we’d love to have you on the team.Where You Come InYou will:• Manage complex executive calendars across time zones, proactively resolving conflicts and conducting regular calendar audits to optimize leadership time.• Prepare high‑quality meeting materials, including agendas, background documents, polished PowerPoint presentations, and accurate meeting notes with clear action tracking.• Coordinate internal meetings and team events, including booking venues, arranging travel, managing catering, and collating/preparing all supporting documentation.• Plan and manage executive travel, creating detailed itineraries, tracking changes, and handling all related administrative documentation.• Process expenses for supported leaders with accuracy and full adherence to Dexcom policies.• Assist with country‑level internal communications, partnering with the internal communications team to support all‑employee meetings and messaging.• Drive process improvements within administrative workflows, identifying inefficiencies and proposing solutions aligned with Dexcom’s operational standards.• Document and knowledge management — maintain shared drives, track deadlines, and organize leadership documentation for easy retrieval.• Onboarding coordination for new regional hires, in collaboration with HR and IT.• Support with light project management, such as drafting timelines, tracking deliverables, and following up with cross‑functional partners.• Support Madrid office operations as needed (on‑site Tue–Thu).What Makes You SuccessfulYou bring:• 3+ years’ experience supporting senior leaders in a fast‑paced, multinational corporate environment.• Fluency in English and Spanish (spoken & written); Italian is a plus.• Exceptional organizational skills, with a strong eye for detail and the ability to manage multiple priorities simultaneously.• Proven expertise in scheduling, travel management, presentation creation, meeting coordination, and stakeholder support.• Outstanding communication skills, enabling you to build strong relationships with internal and external stakeholders.• A continuous‑improvement mindset, with strong problem‑solving abilities and comfort navigating ambiguity.• High integrity and discretion, with a commitment to handling sensitive information responsibly.• Ability to exercise independent judgement and take initiative in driving tasks forward.• Flexibility, including occasional support outside standard working hours when business needs arise.• Strong proficiency in MS Office 365, Teams, SharePoint, and modern productivity tools (or ability to quickly learn)What you’ll get:• A front row seat to life changing CGM technology. Learn about our brave #dexcomwarriors community.• A full and comprehensive benefits program.• Growth opportunities on a global scale.• Access to career development through in-house learning programs and/or qualified tuition reimbursement.• An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.Travel Required:• 5-15%Experience and Education Requirements:Typically requires a Bachelor’s degree and a minimum of 2-5 years of related experience.Flex Workplace: Your primary location will be a home office. You will not have an assigned workstation and will work with your manager to determine office visit needs. You must live within commuting distance of your assigned Dexcom site (typically 75 miles/120km).To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Dexcom. Only authorized staffing and recruiting agencies may use this site or to submit profiles, applications or resumes on specific requisitions. Dexcom does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to the Talent Acquisition team, Dexcom employees or any other company location. Dexcom is not responsible for any fees related to unsolicited resumes/applications.AI in Hiring Notice: We may use AI supported tools to help make our hiring process more efficient, consistent, and accessible for candidates around the world. All hiring decisions are made by people.At Dexcom, we are committed to providing a fair and inclusive recruitment process, and welcome candidates of all genders and gender identities to apply. If any wording in this description appears unintentionally gendered or exclusionary, please be assured this is not intentional.Should a reasonable accommodation be necessary to aid a disability, requests should be sent to Dexcom Talent Acquisition at [e-mail] .The annualised base salary for this position is from €37,230.00 to €48,180.00 gross. Final offer will depend on your qualifications, competencies, and professional experience.