Executive Assistant

TalentYard Ltd; España; A distancia; EUR 65.000 - 75.000; Jornada completa

Descripción de la vacante

A growing international consultancy is looking for a German speaking Executive Assistant with project coordination experience. In this remote role, you'll provide executive support, manage schedules, assist with financial projects, and help organize company events. Required qualifications include fluency in English and German, 5+ years of relevant experience, and strong MS Office skills. Salary is negotiable, ranging from €65,000 to €75,000.

Formación

• At least 5 years’ experience working as personal, team or executive assistant.
• Good in structuring and prioritizing tasks.
• Strong affinity for figures, numbers and spreadsheets.

Responsabilidades

• Provide executive support for 2 partners in Europe.
• Manage diaries and anticipate scheduling conflicts.
• Support tender processes and liaise with clients.

Conocimientos

Organized and methodical approach

Fluent in English and German

Strong dedication to quality

Good skills in MS Office

Energetic and self-driven

Descripción del empleo

Executive Assistant - German Speaking

We currently have a rare opportunity for an experienced German speaking EA with Project Coordination experience to join a growing international consultancy on a remote basis (you also have the option to work at their London office if you prefer).

You will be supporting the two Partners with 25% EA duties (travel, diary, expenses for example) but also drive financial prjects, assist with annual reports as well as PowerPoint Presentations.

They are an inspiring business and team of people working around the world and with great personal and professional growth opportunities.

Key Responsibilities

• Provide executive support for 2 partners in Europe
• Diary management; Anticipating schedule conflicts and prioritizing key objectives
• Sending out relevant communication and follow-ups
• Supporting tender processes (exchange with stakeholders)
• Liasing with clients and arranging marketing appointments with senior stakeholders
• Setting up first drafts / finalizing contracts with clients
• Support in planning and controlling (staffing, staff utilization, progress, revenues, invoice scheduling, credentials)
• Closely support to the Head of HR and other departments
• Assisting with the organization of offsites and company events
• Assisting with back-office tasks as required (expense reports for Executives, database)
• Ad hoc secretarial tasks as and when required by team

Qualifications

• At least 5 years’ experience working as personal, team or executive assistant
• Organized and methodical approach, good in structuring and prioritizing
• Energetic and self-driven, keen eye for areas where to support
• Strong dedication to quality and an affinity for figures, numbers and spreadsheets
• Good skills in MS Office (in particular Outlook, Word, Powerpoint, Excel)
• Excellent professional communication skills
• Fluent in English and German

Salary is negotiable depending on experience (circa 65,000-75,000 Euros)

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Project Management