Executive Assistant

Catholic Diocese of Maitland-Newcastle; Sa Pobla; Presencial; EUR 42.000 - 54.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Paid parental leave

Fitness Passport discounts

Ongoing training and development

mnBenefits program

EAP and flu shots

Descripción de la vacante

Catholic Diocese of Maitland-Newcastle in Newcastle West seeks an organised Executive Assistant to support the Directors of Finance and Property, in a 12-month, 0.6 FTE role (3 days per week). You will coordinate priorities, manage confidential admin and assist governance activities in a fast-paced environment.

The role entails high-level support to the leadership team, ensuring timely delivery of agendas, minutes, and materials while fostering strong internal and external relationships.

Formación

• Strong experience as an Executive or Personal Assistant within a corporate office environment.
• Ability to self-direct and respond to supervision when required.
• Experience reviewing and improving processes to enhance quality and efficiency.

Responsabilidades

• Provide high-level executive and administrative support to the Finance & Property leadership team.
• Coordinate executive priorities, governance activities and confidential administration.
• Manage meetings, agendas, minutes and related reporting for senior leaders.

Conocimientos

Executive Assistant

MS Office

Organisational skills

Communication skills

Educación

Business Administration Diploma or Certificate IV

Extensive experience in the same or similar role

Herramientas

Facilities maintenance software

Electronic records management systems

Descripción del empleo

Join our Finance & Property team as an Executive Assistant, supporting senior leaders in a varied and rewarding 3-day-per-week role.

THE OPPORTUNITY

We\'re seeking a highly organised and proactive Executive Assistant to join our Finance & Property team in a temporary 12-month, 0.6 FTE (3 days per week) role based in Newcastle West.

This role will provide high-level support to the Directors of Finance and Property & Housing, along with the broader leadership team, coordinating executive priorities, managing confidential administration and supporting governance activities. Working closely with a range of internal and external stakeholders, you\'ll bring exceptional organisational skills, sound judgement and a collaborative approach to delivering high-quality support in a fast-paced environment.

If you thrive on managing competing priorities, building strong relationships and continuously improving administrative processes, we\'d love to hear from you.

BENEFITS OF WORKING WITH US

• Directly contribute to improving the lives of many in the community.
• Paid parental leave (for eligible employees).
• Discounted gym membership through Fitness Passport (T&C\’s apply).
• Ongoing training and development opportunities.
• A great friendly environment of dedicated and passionate co-workers.
• Enjoy up to 10% off at top retailers with our mnBenefits program.
• Corporate benefits, including EAP, flu shots and more.

POSITION DESCRIPTION

The Executive Assistant provides high-level executive and administrative support to the Finance & Property leadership team to ensure the team is supported promptly and effectively.

Work priorities are allocated and managed by the Executive Officer to support the operational requirements of the Finance & Property function.

The incumbent commits to working within Work Health and Safety guidelines and Code of Conduct at all times whilst in the employ of the Catholic Diocese of Maitland-Newcastle.

EXPERIENCE/CRITERIA

• Strong experience as an Executive or Personal Assistant within a corporate office environment.
• Capacity to self-direct and be responsive to supervision and general direction when it is required.
• Experience in reviewing and improving processes to improve the quality and efficiency of own output.
• Experience in facilities, construction, commercial property and or project Management. (Desirable, but not essential)
• Demonstrated high level of experience with MS Office suit of applications.
• Highly developed organisational skills: personal organisation and work organisation.
• Highly developed communication skills including written, verbal, interpersonal communication skills, and ability to influence and engage with others.
• Demonstrated decision-making and problem-solving skills and the ability to navigate conflicting demands and priorities.
• Demonstrated experience in coordination of meetings, preparation of written materials such as agendas and recording of minutes, and report preparation.
• Experience in using Facilities Maintenance software applications (Desirable, but not essential).
• Experience in using electronic records management systems (Desirable, but not essential)

QUALIFICATIONS

• Business Administration Diploma or Certificate IV and/or extensive experience in the same
• or similar role.
• Property management (Desirable, but not essential)
• Project administration (Desirable, but not essential)
• Asset Management (Desirable, but not essential)

Additional Information