Executive Admin & Team Logistics Specialist

Airbus Defence and Space; Getafe; On-site; EUR 25,000 - 35,000; Part time

Benefits offered by this job

Vacation days + additional days off

Attractive salary

Collective transport service

On-site facilities (canteen, medical)

CSR initiatives

Upskilling opportunities

Job summary

Airbus Defence and Space SAU in Getafe, Spain, is seeking a Sales Air Power Assistant to provide comprehensive administrative support to the Manager and team. The role focuses on calendar and email management, meeting coordination, MoM, and internal/external communications in a dynamic environment.

Candidate should be degree-educated with strong negotiation, English (negotiation level) and Spanish (fluent) skills, and be motivated to lead complex projects while promoting eco-friendly practices

Qualifications

• Educated to degree level.
• Strong communication and interpersonal skills.
• Strong negotiation skills.
• Team spirit and able to work in a dynamic environment.
• High level of motivation to lead complex projects.
• English: Negotiation level.
• Spanish: Fluent.

Responsibilities

• Manage calendars and email inboxes, prioritizing tasks and gathering information to support decision-making for the Manager and the team when required; provide administrative support to the Manager and team.
• Anticipate and identify needs whenever possible; organize meetings and planning activities; coordinate with other assistants, stakeholders, and functions. Manage meeting minutes (MoM), including follow‑up communications and action tracking, and maintain distribution lists up to date.
• Manage logistics for events, weblives, and other team activities.
• Take ownership of internal and external communications within the team.
• Contribute to positive working relationships and act as a facilitator within the team and with stakeholders.
• Handle office administrative tasks (telephone support, meeting and event administration, HR requirements, expense management, etc.); serve as the focal point for IT and facilities management; support the organization of events and weblives.
• Manage team logistics, including office supplies and travel arrangements. Promote initiatives to reduce the environmental footprint by minimizing printing, plastic use, and waste generation.

Skills

Communication

Interpersonal skills

Negotiation

Team spirit

Project leadership

English (negotiation level)

Spanish (fluent)

Education

Bachelor's degree

Job description

Airbus Defence and Space SAU in Getafe, Spain, is seeking a Sales Air Power Assistant to provide comprehensive administrative support to the Manager and team. The role focuses on calendar and email management, meeting coordination, MoM, and internal/external communications in a dynamic environment.

Candidate should be degree-educated with strong negotiation, English (negotiation level) and Spanish (fluent) skills, and be motivated to lead complex projects while promoting eco-friendly practices