Events Manager

Psi CRO; Madrid; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Permanent contract

Competitive salary

Full-time position

Job summary

PSI CRO is seeking an Events Manager to oversee international meetings, coordinating logistics, budgets, travel, compliance, and post‑event processes. The role supports internal teams and external stakeholders in a hybrid Madrid or remote Spain setting.

Requirements include a college degree, 5+ years in events management, MS Office proficiency, and strong English skills. Expect frequent international travel and a permanent full-time contract with a competitive package.

Qualifications

• College or University degree required.
• At least 5 years of experience in events organization and management.
• Proficiency in MS Office applications.
• Full working proficiency in English.
• Strong organizational skills, attention to detail, multitasking in a dynamic team.
• High level of responsibility and customer orientation.
• Flexibility for frequent international travel, including short-notice trips.

Responsibilities

• Coordinate logistics for international meetings.
• Manage meetings and troubleshooting.
• Communicate with internal and external clients on planning, budgeting, organization and follow-up.
• Conduct market research for destinations/venues.
• Oversee travel arrangements for attendees.
• Review vendor invoices and payments.
• Provide data on meetings expenses to finance.
• Oversee investigators’ reimbursement payments.
• Maintain online registration system.
• Ensure compliance with country policies on interactions with Health Care Professionals.
• Estimate meeting costs for contracts.

Skills

Organizational skills

Attention to detail

Multitasking

Customer orientation

English proficiency

Travel flexibility

Education

College/University degree

Tools

MS Office

Job description

PSI is a leading Contract Research Organization (CRO) with 30 years of experience in the pharmaceutical industry. Originated in Switzerland, PSI is a privately owned, full-service CRO with a global reach, supporting clinical trials across multiple countries and continents. Our reputation for being highly selective about the projects we undertake highlights our commitment to delivering high-quality, timely services across a broad spectrum of therapeutic indications.

At PSI, we foster an environment where a diverse range of colleagues feel welcomed and valued. Our inclusive culture is a cornerstone of our success, enabling us to attract and retain top talent globally.

We are not just about conducting clinical trials; we are about building a community where every team member has the opportunity to thrive and contribute to groundbreaking advancements in the pharmaceutical industry.

Job Description

As Events Manager you will oversee the planning and execution of international meetings - from coordinating logistics and managing vendors to supporting budgets, travel, compliance, and post‑event processes. You’ll ensure smooth, well‑organized events and serve as a key partner to internal teams and external stakeholders.

Full-time employment - hybrid in Madrid or remote in Spain

You will:

• Prepare and attend international events
• Manage meetings conduct management and troubleshooting
• Communicate with internal and external clients on meeting planning, budgeting, organization, conduct and follow-up
• Conduct market research with regards to destinations/venues for project meetings
• Oversee travel arrangements for the meetings attendees
• Review contracted vendor invoices and the payment process
• Provide data related to Investigators’ Meetings and other project meeting expenses to the finance team
• Oversee investigators’ reimbursement payments
• Oversee online registration system maintenance
• Oversees compliance with country-specific policies regarding interactions with Health Care Professionals
• Estimate meeting costs for potential or existing contracts

Qualifications

• College or University degree
• At least 5 years of experience in events organization and management
• Proficiency in MS Office applications
• Full working proficiency in English
• Strong organizational skills, attention to detail, ability to multitask and work in a dynamic team environment
• High level of responsibility and customer orientation
• Flexibility for frequent international travel, including short-notice trips

Additional Information

We offer:

• Stability, long-term cooperation
• Permanent contract and full-time job
• Competitive salary and benefit package

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.