Education & Training Administrative Support - AI4S

Barcelona Supercomputing Center; Barcelona; Presencial; EUR 24.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Restaurant tickets

Private health insurance

Descripción de la vacante

Barcelona Supercomputing Center (BSC-CNS) in Barcelona is seeking an Education & Training Administrative Support for the AI4S program. The role focuses on coordinating education and training events and providing administrative support for international projects within the Education & Training unit.

You will work with the Education and Training Team to ensure smooth operations of courses, meetings and training events, manage documents and communications, and support proposals for European

Formación

• Bachelor or Certificate of Higher Education (CFGS) in Business Administration or related field.
• 2-3 years of experience in administration roles.
• Excellent skills in Microsoft Office (Advanced Word and Excel).
• Survey administration and reporting skills.
• High level of Spanish and English, oral and written.
• Public System knowledge or previous experience in research centers will be a plus.
• Driven to achieve goals of the project/team to a high standard of quality.

Responsabilidades

• Collaborate in a dynamic team towards achieving the High Performance Computing education and training goals of multiple local, national and international projects
• Prepare and support courses, meetings, training events for different audiences and other activities of Education & Training unit
• Contribute constructively with your feedback to streamline, optimise and improve E&T unit policies, procedures and documentation
• Manage documents, phone calls and correspondence (reports, e-mail, letters, packages etc.) with students, participants, lecturers and administration
• Manage in-house training facilities
• Market available training opportunities (web and others), including design improvements to training materials such as flyers, certificates, merchandise and more
• Provide administrative support in the preparation of international project proposals related to Education & Training of High Performance Computing knowledge, skills and competences
• Provide on-site support for training events, seminars, and activities by coordinating WFH days with the team to ensure full coverage of the department's availability

Conocimientos

Survey administration

Reporting

Spanish & English proficiency

Educación

Bachelor or Certificate of Higher Education (CFGS) in Business Administration or related field

Herramientas

Microsoft Excel

Microsoft Word

Descripción del empleo

Starting date: asap

Job Reference

363_26_DIR_E&T

Position

Education & Training Administrative Support - AI4S

Closing Date

Monday, 31 August, 2026

Reference: 363_26_DIR_E&T

Job title: Education & Training Administrative Support - AI4S

About BSC

The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.

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We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.

We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.

Context And Mission

We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.

We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.

The Education and Training Team, housed within the Director’s Department, is responsible of coordinating the training and education activities, conduct educational research and develop opportunities for collaboration with other leading High Performance Computing (HPC) and Supercomputing centers as well as world class universities in the areas of education, training and mobility. The unit contributes to regional projects national awards (Severo Ochoa Centre of Excellence), and European projects (EUMaster4HPC, EuroCC2, CASTIEL2, EVITA).

The main responsibility of the position will be to ensure the smooth and effective functioning of the education and training events, and provide administrative support for various international programs and projects in which the department is involved.

Key Duties

• Collaborate in a dynamic team towards achieving the High Performance Computing education and training goals of multiple local, national and international projects
• Prepare and support courses, meetings, training events for different audiences and other activities of Education & Training unit
• Contribute constructively with your feedback to streamline, optimise and improve E&T unit policies, procedures and documentation
• Manage documents, phone calls and correspondence (reports, e-mail, letters, packages etc.) with students, participants, lecturers and administration
• Manage in-house training facilities
• Market available training opportunities (web and others), including design improvements to training materials such as flyers, certificates, merchandise and more
• Provide administrative support in the preparation of international project proposals related to Education & Training of High Performance Computing knowledge, skills and competences
• Provide on-site support for training events, seminars, and activities by coordinating WFH days with the team to ensure full coverage of the department's availability

Requirements

• Education
  • Bachelor or Certificate of Higher Education (CFGS) within the field of Business Administration or related field
• Essential Knowledge and Professional Experience
  • 2 -3 years of experience in administration roles
  • Excellent skills in Microsoft office (Advanced level in Word and Excel)
  • Survey administration and reporting skills
• Additional Knowledge and Professional Experience
  • High level of Spanish and English, oral and written.
  • Public System knowledge or previous experience in research centers will be a plus.
• Competences
  • Driven to achieve goals of the project/team to a high standard of quality
  • Ability to to complete tasks on schedule
  • Ability to work independently, in a team and in a multicultural environment
  • An organized, methodical person with an interest in administrative and support tasks is required for this position.
  • Planning and organizing (Structured mindset)

Conditions

• The position will be located at BSC within the Directors Department
• We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
• Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement
• Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
• Starting date: asap

Deadline

The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.

OTM-R principles for selection processes

BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc.

BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.

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This position is reserved for candidates who meet the requirements and have the legal status of disabled persons with a degree of disability equal to or greater than 33%. In case there are no applicants with disabilities that meet the requirements, the rest of the candidates without declared disability will be evaluated.