Tenders Officer

Barcelona Supercomputing Center; Madrid; Presencial; EUR 27.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Restaurant tickets

Private health insurance

Relocation support

Descripción de la vacante

Barcelona Supercomputing Center seeks a Tenders Officer to manage minor contracting activities, prepare and validate procurement documents, and coordinate with stakeholders in the public procurement process.

The role requires a law-focused degree with public procurement specialization, fluency in Spanish, and experience with SAP Business One or similar systems. The position offers a full-time contract within the Management Department and competitive benefits.

Formación

• University degree in Law or related field with specialization in Public Law or Public Procurement.
• 0 - 3 years of experience in tenders or public procurement is expected.
• Knowledge of public procurement will be valued; Law and Regulation of Contracts of Public Administrations.
• Fluency in Spanish, oral and written.
• Knowledge of SAP Business One or similar ERP systems.
• Advanced level of Microsoft Office, especially Excel.

Responsabilidades

• Prepare and validate procurement documents for tenders and minor contracts.
• Coordinate with stakeholders and manage tender-related communications.
• Review and update invoices and supplier data in SAP/B1.
• Support the purchasing management area and report activity indicators.
• Publish minor contracts on relevant platforms and ensure compliance.

Conocimientos

Public procurement knowledge

Spanish language fluency

Attention to detail

SAP Business One experience

Educación

University degree in Law or related field with specialization in Public Law or Public Procurement

Herramientas

SAP Business One

Microsoft Excel

Descripción del empleo

Job Reference 389_26_MNG_P_TO
Position Tenders Officer
Closing Date Sunday, 16 August, **** Reference:

Job title: Tenders Officer

The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe.

The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress.

BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over **** staff from 60 countries.

Look At The BSC Experience

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We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research.

In instances of equal merit, the incorporation of the under-represented sex will be favoured.

We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer.

We value diversity of experiences and skills, and you could bring unique perspectives to our team.

Context And Mission

We are seeking a Tenders Officer to join our tenders unit and assist in managing the public procurement records of the Center, focusing on minor contracts. As a Tenders Officer, you will be responsible for preparing and validating procurement documents, coordinating with stakeholders, and providing general support to the purchasing management area. This position offers an opportunity to learn and grow within the field of public procurement.

Key Duties

• Minor contracts' management: prepare and validate procurement documents for minor contracts.


• Coordinate activities related to minor contracting with interested parties.


• Resolution of incidents and issues raised regarding public contracting


• General support of the purchasing management area and reporting of activity indicators


• Publication of minor contracts on the corresponding platforms


• Management of invoices corresponding to minor contracting


• Introduction of invoices and supplier data into SAP


• Prepare and validate all documents related to public procurements, from the justification of the need to proceed with the contracting and drafting of the administrative clauses


• Management and follow-up of invoices related to tenders.


• Elaboration of contracts.


• Legal assistance at the contract tables with voice and vote.


• Review of the legal and administrative documentation provided by the companies participating in the tenders.


• Updating and monitoring of Tenders electronic portal and management of electronic notifications binding.


• Resolution of incidents and issues raised regarding public contracting.


• Registration of credit reserves to cover new contract's costs in SAP B1 system and registration of validity of contracts.

Requirements

Education: University degree in Law or related field with specialization in Public Law or Public Procurement.

Essential Knowledge And Professional Experience

0 - 3 years

Additional Knowledge And Professional Experience

• Knowledge of public procurement will be valued; Law and Regulation of Contracts of Public Administrations.


• Fluency in Spanish, oral and written.


• Knowledge of an ERP system (SAP Business One or similar).


• Advanced level of Microsoft Office (Specially Excel).

Competences

• High organizational skills


• Strong attention to detail and meticulousness


• Proactivity and initiative


• Team-player

Conditions

• The position will be located at BSC within the Management Department


• We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures


• Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration


• Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement


• Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona


• Starting date: asap

Development of the recruitment process

The selection will be carried out through a competitive examination system (\"Concurso-Oposición\").

The recruitment process consists of two phases: Curriculum Analysis: Evaluation of previous experience and/or scientific history, degree, training, and other professional information relevant to the position.

Interview phase: The highest-rated candidates at the curriculum level will be invited to the interview phase, conducted by the corresponding department and Human Resources.

• 40 points


• 60 points

A minimum of 30 points out of 60 must be obtained to be eligible for the position.

The recruitment panel will be composed of at least three people, ensuring at least 25% representation of women.

In accordance with OTM-R principles, a gender-balanced recruitment panel is formed for each vacancy at the beginning of the process.

After reviewing the content of the applications, the panel will begin the interviews, with at least one technical and one administrative interview.

At a minimum, a personality questionnaire as well as a technical exercise will be conducted during the process.

The panel will make a final decision, and all individuals who participated in the interview phase will receive feedback with details on the acceptance or rejection of their profile.

At BSC, we seek continuous improvement in our recruitment processes.

For any suggestions or comments/complaints about our recruitment processes, please contact ******.

Deadline: The vacancy will remain open until a suitable candidate has been hired.

Applications will be regularly reviewed and potential candidates will contact.

OTM-R principles for selection processes

BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R).

This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc.

BSC-CNS is an equal opportunity employer committed to diversity and inclusion.

We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.

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