Bilingual Executive Assistant

Victoria Selection & Search; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading global fund in Madrid is seeking a Bilingual Executive Assistant to support investment professionals across various jurisdictions. The role involves managing complex schedules, coordinating international travel, and handling confidential information with discretion. The ideal candidate will have solid experience in international financial services and a strong knowledge of Microsoft 365 and related applications. This is a full-time, permanent position with the possibility of remote work after a trial period.

Servicios

Bonus package

Benefits package

Potential for remote work after probation

Formación

• Ideal candidate has experience in international financial services.
• Proven ability to manage complex schedules and logistics.
• Comfortable working entirely in English; Spanish is a bonus.

Responsabilidades

• Manage and prioritize global schedules for investment professionals.
• Coordinate travel and logistics for international trips.
• Handle sensitive information discreetly and effectively.

Conocimientos

Bilingual (English)

Diary management

Scheduling expertise

Travel coordination

Proficient in Microsoft 365

Herramientas

Microsoft 365

Zoom

Slack

Teams

Descripción del empleo

Our client, a leading global fund, is looking for a Bilingual (English speaking) Executive Assistant to support Investment professionals based in differing jurisdictions.

This is a stand alone position to be undertaken from Madrid, however will support individuals globally. The remit includes but is not limited to :

• Manage rigorous diaries with frequently changing requirements (global time zones). Anticipating and managing schedule conflicts, rescheduling calendars according to strategic priorities and using good judgement to prioritise effectively
• Build rapport and relationship with international portfolio companies (corporates) to facilitate scheduling
• Gatekeep and resolve scheduling conflicts, coordinate and rearrange complex meetings across global time zones
• Heavy travel and roadshow coordination, logistics for multi-stop international trips. Proactively manage visa and passport requirements, arrange security and provide detailed itineraries
• Reconcile credit card charges and submit multi-currency expense reports
• Preparing documentation and correspondence (reports, decks, NDAs,) in appropriate formats and using suitable language
• Oversee timelines, checklists, and action tracking for Investment professionals
• Handling sensitive information with absolute discretion
• Working closely with members of the wider Business Administration and Executive Assistant teams to provide support to the firm as required

The chosen candidate will be comfortable working entirely in English (Spanish “nice to have” for local office interaction but not essential). Proven experience (ideally in international financial services) required. Strong knowledge of Tech and applications (Microsoft 365, Zoom, Slack, Teams and AI platforms) also required.

It’s essential the chosen professional demonstrates responsibility and good judgement. They will be proactive, flexible, resilient and enjoy the blend of global responsibility with local contact. This is a high performance, international environment where consistent accuracy and best practice are essential.

Candidates are advised that this firm performs background checks following the extension of a conditional offer.

Location - Madrid, Castellana

Salary - Dependent on experience + Bonus + Benefit package

Timetable - Full time

Mainly onsite with potential option for 1 day wfh once trial period complete

Contract : Permanent, subject to probation period