Bilingual Business & Office Administrator

Victoria Selection & Search; Almería; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A technology consulting business is seeking a Bilingual Business & Office Administrator to support office operations and contribute to a positive team culture in Madrid. The role involves handling administrative tasks, HR operations, and financial processes. Candidates must be bilingual in English and Spanish, with a relevant Bachelor's degree and experience in professional services. This permanent position offers competitive salary, bonuses, and benefits.

Servicios

Competitive salary

Bonus (10%)

Complete benefits package

Formación

• Fluent in both English and Spanish.
• Minimum academic requirement is a 2:1 Bachelor's degree.
• Proven experience in professional services is preferred.

Responsabilidades

• Act as point of contact for administrative needs in the Madrid office.
• Support office setup and workplace safety compliance.
• Coordinate recruiting, onboarding, and background checks.
• Assist with processing and tracking invoices.

Conocimientos

Bilingual in English and Spanish

Organizational skills

Communication skills

Proficient in Microsoft Office (Excel, Teams)

Educación

2:1 Bachelor's degree

Descripción del empleo

Our client, a technology consulting business, is looking for a Bilingual Business & Office Administrator to support the smooth running of the new Madrid office and play a key role in building the business and the team’s culture. This multifaceted role touches on office operations, business administration, and team coordination and closely supports the Country Director.

Business Administration / EA

• Act as the “go-to” person for administrative needs in the Madrid office
• Support office agenda, one-off initiatives and other ad‑hoc projects, track and prompt on key deliverables, and follow up on outstanding items
• Support the design and implementation of internal business processes and operations, as well as maintain reports, databases, trackers and files as needed

Office Management

• Assist with the set‑up of the new office, including vendors, suppliers and basic infrastructure
• Support workplace safety, coordinating with QuironPrevención for compliance, fire procedures, first aid, electrical safety and support, and arranging employee medical assessments
• Manage office inventory and supplies, ordering new supplies and equipment when required
• Oversee employee and visitor logistics to ensure smooth office use and experience

Team & Culture

• Play a pivotal role in building a positive and inclusive culture
• Be the central point of contact for office and business admin queries from junior cohorts, building relationships to understand overall engagement
• Work with the social committee on initiatives and engagement
• Plan and execute events and activities (e.g., team meetings and dinners, holiday parties, and other celebrations and conferences)

HR Operations

• Support recruiting coordination, track the pipeline, and prepare offer letters
• Coordinate onboarding and ensure appropriate documentation and personal data collection
• Manage the pre‑joining process; kick off and track background checks, registrations with social security, tax, and benefits providers, and ensure equipment arrival and setup
• Organise day‑one arrival, coordinate with accounts, and provide general assistance with first‑week set‑up
• Coordinate with payroll and external providers
• Manage and maintain all relevant employment data and documentation
• Support ad‑hoc HR tasks as needed

Finance and Accounting

• Assist with processing and tracking invoices and expenses in coordination

The chosen candidate will command a bilingual level of English and Spanish (essential for the local and global focus of the position). Minimum academic requirements: 2 : 1 Bachelor’s degree with good A‑level grades (or international equivalents). Proven experience working within or closely with professional services preferred. Proficiency in Microsoft Office and applications (Microsoft 365, Excel, Teams).

The ideal candidate will be a resourceful self‑starter with a “can do” attitude and entrepreneurial mindset. They will be highly organised, detail‑oriented and able to manage multiple priorities and ambiguity effectively. They will also be a strong communicator and able to build trust at all levels. This role suits a pragmatic individual who is energised by collaboration, variety and an evolving environment.

As this is a newly created position at a recently established entity, the successful candidate will have the opportunity to shape the role and its direction over time in line with evolving business needs.

Candidates are advised that the firm performs background checks following the extension of a conditional offer.

Location: Madrid, Castellana

Salary: Competitive + Bonus (10%) + Complete benefit package

Timetable: Full time 09.00 – 18.00h

Fully onsite with flexibility for occasional travel

Contract: Permanent, subject to probation period