Bilingual Bookkeeper & Admin Coordinator (EN/ES) – Marbella

The Olive Press Newspaper; Marbella; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading media group in Marbella is seeking a Bookkeeper & Administrative Coordinator to manage bookkeeping and support office administration. The ideal candidate should be fluent in English and Spanish and possess strong financial acumen. This full-time position offers a competitive salary and a dynamic work environment.

Servicios

Competitive salary based on experience

Stable, long-term position

Dynamic working environment

Formación

• High-level fluency in both English and Spanish (written and spoken).
• Knowledge of Spanish administrative or labour processes.
• Ability to work independently with accuracy and discretion.

Responsabilidades

• Process accounts payable and receivables.
• General office administration and coordination.
• Liaise with clients and suppliers in both English and Spanish.

Conocimientos

High-level fluency in both English and Spanish

Proven experience in bookkeeping and financial administration

Strong understanding of invoicing, reconciliations, and accounting principles

Excellent organisational and time-management skills

Strong communication and customer-service orientation

Herramientas

Zoho accounting software

Excel

Google Workspace

Descripción del empleo

Location: Marbella, Costa del Sol, Spain

Contract: Full-time, On-site

Industry: Media, Publishing, Communications

The business

We are the award‑winning English‑language media group, the Olive Press, in Spain. Via printed media and digital platforms, we combine cutting‑edge journalism, lifestyle guides and direct marketing to the English‑speaking expat community across Spain. As we enter into our 20th year, we are expanding our operations and strengthening our administrative support team. We are now seeking a highly organised, bilingual Bookkeeper & Administrative Coordinator to join our Marbella‑based office.

Role overview

The ideal candidate will manage day‑to‑day bookkeeping and invoicing, provide support to the office administration department and serve as a point of contact for clients, suppliers, and internal team members. This is a hands‑on position within a fast‑paced media group, requiring high‑level accuracy, reliability, and a pre‑emptive approach.

Key responsibilities

Bookkeeping & Finance

• Process accounts payable and receivables
• Daily reconciliations of bank accounts, digital payment platforms and petty cash
• Manage invoicing and payment tracking, plus recovery and receivables
• Assist in the preparations of monthly financial reporting
• Ensure accurate quarterly filing and compliance with Spanish accounting procedures, including the new Verifactu system implementation of 2026

Administrative Support

• General office administration and coordination
• Maintain organised records and digital documentation
• Provide support and communication between editorial, sales, and advertising teams
• Liaise with clients and suppliers in both English and Spanish
• Assist with HR‑related documentation and onboarding processes

Requirements

• High‑level fluency in both English and Spanish (both written and spoken)
• Proven experience in bookkeeping and financial administration
• Knowledge of Spanish administrative or labour processes
• Strong understanding of invoicing, reconciliations, and accounting principles
• Proficiency with Zoho accounting software (or similar software packages)
• High level of computer literacy (Excel and Google Workspace)
• Excellent organisational and time‑management skills
• Strong communication and customer‑service orientation
• Ability to work independently with accuracy and discretion

Preferred but Not Essential

• Experience working within printed and digital media or creative industries
• Familiarity with advertising and subscription‑based business models and platforms

What We Offer

• Competitive salary based on experience
• Stable, long‑term position within a growing and well‑respected media group
• Dynamic and multicultural working environment

How to Apply

Please send your CV (in English) and a brief cover letter outlining your relevant experience to:

[e-mail]