Bids & Tenders Specialist

PageGroup; Madrid; Presencial; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

A recruitment solutions firm in Madrid is looking for a Bid & Tender Solutions Specialist to manage the bid process and ensure high-quality proposals. The ideal candidate is fluent in Polish and advanced in English, with excellent communication skills and the ability to lead multiple projects. This role offers an opportunity to work closely with internal stakeholders to refine bid strategies and improve overall efficiency.

Formación

• Excellent communication (oral and written) skills with different stakeholders.
• Ability to lead multiple tender projects while ensuring alignment with business objectives.
• Experience with continuous improvement mindset to enhance bid processes.

Responsabilidades

• Run the end-to-end bid and tender process, ensuring high-quality proposals.
• Coordinate the tender project management cycle, including RFPs and contracts.
• Engage with key senior stakeholders for tender success.

Conocimientos

Native Polish

Advanced English

Excellent communication skills

Detail oriented

Time management

Negotiation

Team player

Customer focused

Management of Office 365

Descripción del empleo

WHY CHOOSE US?

With over 7,000 employees in 36 countries around the world, Page Group is proud to lead the way in recruitment solutions. Our specialised service and personalised attention help change professional lives.

It’s not just about what we do; it’s about how we do it. Our success is built on an employee‑focused culture and teamwork. We are proud of our reputation and the professionalism and integrity of our professionals.

PURPOSE OF THE JOB :

The Bid & Tender Solutions Specialist is responsible for running the end‑to‑end bid and tender process, ensuring high‑quality proposals that align with business objectives. They work closely with internal stakeholders to gather necessary inputs, maintain compliance with bid requirements, and drive efficiency in tender submissions. They play a key role in improving bid strategies, optimising workflows, and ensuring the timely delivery of competitive proposals.

KEY RESPONSIBILITIES :

• Support the business with the preparation of national and international PSAs, ensuring documentation and contracts and proposals are in line with group compliance and strategy. Review terms; consult and cooperate with legal departments as appropriate, including in risk assessment of existing PSA.
• Coordinate the tender project management cycle, including the technical and administrative aspects of RFPs, tenders, and biddings.
• Act as the first point of contact for screening of new requests, as well as for the complete delivery cycle of project proposals, collaboration across the team, the Regional Tender team, and national stakeholder, including the Key Account Management team to ensure accuracy in project proposal execution.
• Facilitate and contribute to the development and execution of tender and proposal strategies.
• Engage and collaborate with key senior stakeholders, aligning on strategies for tender success.
• Analyse and interpret client relationship data in collaboration with team members, presenting insights for enhanced engagement on respective client relationship.
• Review and ensure CRM and project tracking’s are up to date with newest data.
• Assess and identify ways to optimise business opportunities within tendering, driving improvements in commercial performance.
• Follow up on ongoing requests and PSA performance, leading projects to refine overall team performance and process efficiency.

PERSONAL PROFILE, KNOWLEDGE AND EXPERIENCE :

• Native Polish & Advanced English are a must.
• Excellent communication (oral and written) skills with different stakeholders, coupled with a great ability for active listening.
• Ability to lead multiple tender projects while ensuring alignment with business objectives.
• Experience practising a continuous improvement mindset to enhance bid processes and efficiency.
• Being detail oriented is a basic skill for this role.
• Time management: proactive, able to prioritise and manage own workload.
• Reliable and with service ethics.
• Team player with a flexible and confident approach to work.
• Ability to negotiate effectively.
• Ability to influence people, sell ideas and concepts and gain commitment.
• Customer focused.
• Good management of Office 365.

BEHAVIOURS :

• Engage with a sense of ownership and inclusivity.
• Be curious and seek opportunities to collaborate.
• Demonstrate commitment to achieve excellence for our customers.
• Be driven! A can‑do attitude is part of our DNA.