Back office Admin Planning & Production

AST SpaceMobile; Barcelona; Presencial; EUR 28.000 - 40.000; Jornada completa

Descripción de la vacante

AST SpaceMobile seeks a Planning and Procurement Administrative Specialist to secure material availability for the manufacturing plan. You will manage purchase requests, track orders, monitor stock, and maintain ERP data to support production.

Candidates should have 2–3 years in industrial environments, ERP experience, and advanced Excel skills; higher vocational training in administration or logistics is preferred. This role is office-based in our Barcelona facility.

Formación

• Higher Vocational Training (or equivalent) in Administration, Logistics, Supply Chain, Industrial Organization, or a related field.
• 2–3 years of experience in industrial environments, logistics, planning, or procurement.
• Experience working with ERP systems.
• Advanced level of Microsoft Excel.

Responsabilidades

• Generate and manage purchase requisitions based on production needs.
• Follow up on open orders with Purchasing and suppliers to ensure timely delivery.
• Monitor stock levels and coverage of critical materials.
• Review material requirements derived from the production plan.
• Maintain and update procurement parameters in the ERP system.
• Provide administrative support in production orders preparation and tracking.
• Review and maintain material data within BOMs.
• Verify item references, descriptions, units of measure, and other master data.
• Collaborate with Engineering, Purchasing and Production to ensure ERP data consistency.
• Participate in continuous improvement initiatives related to material data quality.
• Prepare periodic reports on stock coverage, critical materials, pending orders, and supply risks.
• Maintain KPIs related to procurement and material availability.

Conocimientos

Analytical skills

Attention to detail

Organizational skills

Proactive mindset

Cross-functional collaboration

Communication skills

Educación

Higher Vocational Training in Administration/Logistics/Related field

Herramientas

ERP systems (SAP/Oracle)

Microsoft Excel (Advanced)

Microsoft Office Suite

Descripción del empleo

AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.

Position Overview

We are seeking a Planning and Procurement Administrative Specialist to support the Production and Planning departments by ensuring the availability of materials required to meet the manufacturing plan. This role will be responsible for managing purchase requests, monitoring orders, controlling stock levels, and maintaining accurate material data within the ERP system.

Key Responsibilities:

• Generate and manage purchase requisitions based on production needs
• Follow up on open orders with the Purchasing department and suppliers to ensure timely delivery
• Monitor stock levels and coverage of critical materials
• Review material requirements derived from the production plan
• Maintain and update logistical and procurement parameters in the ERP system
• Provide administrative support in the preparation and tracking of production orders
• Review and maintain material data within Bills of Materials (BOM)
• Verify item references, descriptions, units of measure, and other master data
• Collaborate with Engineering, Purchasing, and Production to ensure data consistency in the ERP
• Participate in continuous improvement initiatives related to material data quality
• Prepare periodic reports on stock coverage, critical materials, pending orders, and supply risks
• Maintain KPIs related to procurement and material availability
  
  

Qualifications

Education:

Higher Vocational Training (or equivalent) in Administration, Logistics, Supply Chain, Industrial Organization, or a related field

Experience:

A minimum of 2–3 years of experience in industrial environments, logistics, planning, or procurement

Experience working with ERP systems

Advanced level of Microsoft Excel

Preferred Qualifications:

• Experience in manufacturing or production environments
• Familiarity with supply chain processes and inventory control best practices
• Knowledge of BOM management and master data governance
  
  

Soft Skills:

• Strong analytical skills and attention to detail
• Excellent organizational and prioritization abilities
• Proactive mindset with the ability to anticipate supply risks
• Proven ability to collaborate effectively with cross-functional teams (Production, Purchasing, Engineering, Warehouse)
• Strong written and verbal communication skills
  
  

Technology Stack:

• ERP systems (e.g., SAP, Oracle, or similar)
• Microsoft Excel (advanced)
• Microsoft Office Suite
  
  

Physical Requirements

• Ability to work in a standard office environment and use a computer for extended periods.
  
  

This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.

AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.