Assistant to Engineering teams in Airbus Commercial

Airbus; Getafe; Presencial; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

A leading aerospace company in Getafe, Spain, seeks a highly organized Assistant to provide comprehensive administrative and logistics support to various Engineering teams. The ideal candidate should possess exceptional organizational skills, advanced proficiency in Google Suite, and strong verbal and written communication abilities in Spanish and English. This position offers a rewarding work environment and flexible, hybrid working arrangements.

Servicios

Attractive salary

Vacation days plus additional days-off

Hybrid work model

Life and health insurance

Retirement plan

On-site facilities

Formación

• Exceptional organizational and time management skills.
• Advanced proficiency in Google Suite.
• Excellent communication skills in Spanish and English.
• Ability to anticipate needs and problem-solve proactively.
• High degree of professionalism and discretion.
• Flexible and adaptable.

Responsabilidades

• Provide logistics support to engineering managers.
• Manage complex agendas and confidential matters.
• Organize executive visits and events.
• Support team communications and travel arrangements.
• Maintain discretion and confidentiality.

Conocimientos

Organizational skills

Time management

Multitasking

Verbal communication

Written communication

Problem-solving

Adaptability

Herramientas

Google Suite

Descripción del empleo

Overview

Are you a highly organized, proactive, and discreet professional looking for a challenging and rewarding role? We are looking for an exceptional Assistant to provide comprehensive administrative and logistics assistance to various Engineering teams in Airbus Commercial @Getafe. This is a unique opportunity for an individual who thrives in a fast-paced environment and can anticipate needs before they arise. The ideal candidate will be solution oriented, meticulously organized, and possess a strong sense of pro-activeness, priority management and coordination with multiple stakeholders, mostly internal but also external to the company.

Responsibilities

• Support to various engineering Centers of Competence (CoC) represented in Airbus Commercial Spain (around 300 employees and 9 Senior/Exec Managers) in the following areas:
• • Representatively interface to Facility Management
  • Health & Safety contact point for risk prevention and occupational safety aspects
  • Logistics support to 9 Senior and Exec Engineering managers
  • Organization of Exec Visits and GLSs
  • 1 or 2 Top Executive level visits per year, around 10 Exec level visits
  • Manage complex agendas and confidential matters and documents with Top Management Personal Assistants

• Additional activities:
• • Coordination of ISR (Subcontracting Representative) activities for Engineering teams within the scope of the position
  • Monitoring of the needs to support the IOS in the definition of the scope and activities
  • Support of managers and team leaders on their team events organization (approximately 8 per year) including the Executive Experts event (3 days, 100 worldwide people)
  • Organization of events/team boosters/workshops/Roadshows
  • Newcomers welcoming and IT relay
  • Support to CoC reps for Travel and expenses (Manage and organize travels and trips for the management team)
  • Support team communications: Create, administer and distribute Memorandums and manage relevant information from other Siglums to the teams (personalia, MoMs, Welcome Letters...)
  • GESUB IOS (tool for subcontractors) administration-register/deregister - allocation
  • Purchasing orders in Clickn´buy tool: subcontracting, events, workshops, catering, office material, activities, IT equipment... Orders and invoices validation (review overdue and unpaid invoices and, in collaboration with the FEX Department, analyze and solve the problem that generates the blockage)
  • Active coordination with other L.T assistants
  • Discretion and Confidentiality: Maintain the highest level of discretion and confidentiality.

Qualifications

• Exceptional organizational and time management skills with a strong ability to multitask and prioritize effectively under pressure
• Advanced proficiency in Google Suite
• Excellent written and verbal communication skills in Spain and in English
• Demonstrated ability to anticipate needs, problem-solve proactively, and work independently with minimal supervision
• High degree of professionalism, integrity, and discretion
• Flexible and adaptable

Benefits

• Vacation days plus additional days-off along the year (approximately 35 days per year)
• Attractive salary
• Hybrid model of working (40% per quarter) when possible, promoting work-life balance
• Collective transport service subject to working calendar/home location
• Benefits such as life insurance, health insurance, employee stock options, retirement plan, or study grants
• On-site facilities (free canteen, kindergarten, medical office)
• Opportunity to participate in various social and corporate social responsibility initiatives
• Excellent upskilling opportunities and great development prospects in a multicultural environment
• Option to access special rates in products & benefits

This job requires awareness of potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company: Airbus Operations SL

Employment Type: Permanent

Experience Level: Professional

Job Family: Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is committed to equal opportunities for all and will never ask for monetary exchange in a recruitment process. Any impersonation of Airbus should be reported to [e-mail]. Where possible, we support flexible working arrangements to stimulate innovative thinking.