Assistant, Office of Faculty Affairs

IE University; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading educational institution in Madrid is seeking an Assistant for the Office of Faculty Affairs. This full-time role involves scheduling, event organization, and administrative support for faculty members. The ideal candidate is fluent in English and Spanish, detail-oriented, and possesses excellent teamwork and problem-solving skills. Join a dynamic team that fosters positive change through education!

Formación

• Bachelor's degree is required.
• Fluent in English and Spanish (written and spoken).
• Be comfortable using Microsoft Office and Excel.
• Ability to prioritize and multitask.
• Trustworthy, accountable, and punctual.

Responsabilidades

• Schedule meetings and booking classrooms.
• Booking and organizing traveling and accommodations.
• Organizing and supporting events and conferences.
• Managing databases and filing systems.
• Processing reimbursements and expense reports.

Conocimientos

Fluent in English

Fluent in Spanish

Teamwork skills

Problem-solving skills

Organization skills

Detail-oriented

Positive, can-do attitude

Educación

Bachelor's degree

Herramientas

Microsoft Office

Excel

Descripción del empleo

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Faculty Affairs department is looking for an Assistant, Office of Faculty Affairs to join its team! Assistant will be the first point of contact for professors at IE University and will ensure their smooth integration to the institution. They will act as a key supportive figure and will contribute to the achievement of an excellent teaching experience.

The assistant will give support to the Vice Dean and professors and work with other team members to carry out all the administrative tasks related to the successful performance of the department.

Why IE University? With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands‑on approach to learning. Our Purpose At IE University, we foster positive change through education, research, and innovation. As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime. Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People At IE we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full‑time position in Madrid.

Responsibilities

Your role as an Assistant, Office of Faculty Affairs will involve:

Schedule meetings and booking classrooms.

Booking and organizing traveling and accommodation.

Organizing and supporting events, conferences, catering, meetings, graduations.

Managing databases and filing systems.

Processing reimbursements, and expenses reports.

Preparing and distributing documents.

Any other activity required by the department.

Qualifications

To thrive in this role, you should possess the following qualifications:

• Bachelor's degree is required.
• Fluent in English and Spanish (written and spoken).
• Be comfortable using Microsoft Office and Excel.
• Teamwork skills, problem‑solving skills.
• Ability to prioritize and multitask.
• Organization skills, detail‑oriented, positive, can‑do attitude.
• Trustworthy, accountable, punctual.

Unleash your full potential and make an impact. The next move is yours! If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.