Assistant Facilities Manager

JLL; Barcelona; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A global real estate services company is seeking an Assistant Facilities Manager in Barcelona. The role involves managing soft services, maintaining vendor relations, and ensuring efficient site operations. Ideal candidates will have experience in high-profile corporate environments and strong communication skills. Join us to innovate and shape the future of real estate while achieving your career ambitions.

Servicios

Total Rewards program

Inclusive culture

Formación

• Previous experience of working within a high-profile corporate environment.
• Previous reception or hospitality experience.
• Good decision making.
• Assertive.
• Attention to detail.

Responsabilidades

• Manage the team providing first line soft services.
• Monitor and maintain office equipment and supplies.
• Manage regular contact and meetings with vendors.
• Oversee Trouble Ticket requests and interface with internal customers.
• Assist in organizing internal and external Client events.

Conocimientos

Knowledge of the Facilities / Office Services Coordinator role

Problem-solving skill

Excellent written / verbal communications

Customer focused

Good inter-personal skills

Educación

Diploma / degree level

Descripción del empleo

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow and build meaningful careers, and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL es una empresa comprometida con la igualdad de oportunidades entre hombres y mujeres / JLL as a company is committed to equal opportunities for men and women.

We’re JLL, a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects and work on game‑changing real‑estate initiatives. You’ll also make long‑lasting professional connections through sharing different perspectives and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

What this job involves

• Manage the team providing first line soft services to the site(s) including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services
• Monitor and maintain office equipment and supplies
• Manage and maintain regular contact and meetings with relevant vendors – to report on issues, recommendations and cost estimates
• Weekly walk‑round with the vendor cleaning manager ensuring cleaning quality standards are maintained
• Manage Trouble Ticket (Remedy) requests (helpdesk) – interface with internal customers and action queries promptly in line with service level agreements
• Manage daily health & safety issues, maintaining regular scheduled meetings and records of the fire and safety teams / fire drills / safety equipment / training
• Travel / Visitors support – interface with locally approved hotels and assist Client global travel & hotel managers in information gathering and communicating up‑to‑date information to staff
• Assist in the organising of internal and external Client events
• Managing the quality of conferencing facilities
• Manage food and kitchen facilities, provide direction to housekeepers
• Raise purchase orders
• Manage Wiki pages and other communication channels for the site(s)
• Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate
• Responsible for all other duties and tasks as assigned

Every day is different and in all these activities we encourage you to show your ingenuity.

Sounds like you – To apply you need to have

• Knowledge of the Facilities / Office Services Coordinator role
• Previous experience of working within a high‑profile corporate environment
• Previous reception or hospitality experience
• Education: Diploma / degree level
• Problem‑solving skill
• Good decision making
• Excellent written / verbal communications
• Spreadsheet and word processing
• Customer focused
• Good inter‑personal skills
• Assertive
• Attention to detail

What you can expect from us

• You’ll join an entrepreneurial inclusive culture – one where we succeed together across the desk and around the globe. Where like‑minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you…

Apply today at

On‑site Barcelona ESP

Job Tags : GREF

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with an appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, including the online application and / or overall selection process, you may email us at. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.