Assistant, Corporate & Special Programs

IE University; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A prominent education institution in Madrid is seeking a full-time Assistant to support the Corporate & Special Programs team. The role involves managing appointments, travel arrangements, and event organization, requiring outstanding time management and bilingual proficiency in English and Spanish. This position offers the chance to join a dynamic international team dedicated to transforming education.

Responsabilidades

• Manage and prioritize an active calendar of appointments.
• Support to manage travel bookings, meetings, calls, and logistics.
• Liaise with freelancers and control manager for invoices.
• Act as point of contact for clients as required.
• Design and revise PowerPoint presentations.
• Organize events hosted by the department.
• Act as the go-to-person for ad hoc administrative requirements.

Conocimientos

Outstanding organizational and time-management skills

Can-do attitude

Solution-oriented

Ability to work in a multi-cultural context

Written and spoken proficiency in English and Spanish

Proficient Microsoft user

Herramientas

Office Suite

Dynamics 365 Finance & Operations

Descripción del empleo

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE Corporate & Special Programs is looking for an Assistant to join its team!

The Assistant will provide support to the whole team at IE Corporate & Special Programs (CSP) by fulfilling office management duties for the department. He/she must enjoy helping others in resolving their queries and show resourcefulness to ensure seamless, timely and effective attention to administrative tasks as well as the streamlining of internal processes involved in the running of the department, agendas and miscellaneous day-to-day tasks. He/she must have great time management and organizational skills to effectively prioritize and deliver on a wide variety of tasks. Travel management is also an important task, it includes travel preparation, coordination and expenses control. Discretion is a must as this person will deal with confidential information on a personal and departmental level.

Why IE University?

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Our Purpose

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People

At IE we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full-time position in Madrid.

Responsibilities

Your role as Assistant will involve:

• Manage and prioritize an active calendar of appointments, coordinating across multiple internal departments, companies and time zones, follow up on action items, videoconference coordination, room reservations, event organization, when necessary, among others.
• Support to manage travel bookings, meetings, calls and logistics for the CSP leadership, as well as other team members and guest visitors as needed.
• Liaise with freelancers, control manager & accounts payable/receivable departments to process all invoices, travel expenses and cash advances.
• Act as point of contact for clients in case it is required by the CSP team, preparing documents for provision to third parties and subsequent invoicing.
• Design and revise PowerPoint presentations as needed.
• Organize events hosted by the department, including mailing of invitations and subsequent follow up, venue reservations, catering, etc.
• Act as the go-to-person for ad hoc administrative requirements.

Qualifications

To thrive in this role, you should have:

• Outstanding organizational and time-management skills
• Can-do attitude
• Solution-oriented: ability to work independently and in teams on a broad set of tasks. Proactivity is a must!
• Ability to work in a multi-cultural context and interact with a wide variety of stakeholders and at different levels of the organization
• Written and spoken proficiency in English and Spanish
• Proficient Microsoft user: Office Suite, Dynamics 365 Finance & Operations

Unleash your full potential and make an impact. The next move is yours! If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.