Analyst - Project Operations

Cencora, Inc.; Madrid; On-site; EUR 65,000 - 85,000; Full time

Job summary

Cencora is seeking a Project Manager to support the Consulting Services team, coordinating project initiation, timelines and budgets, and ensuring on-time delivery. The role involves liaison with internal and client teams, handling SOWs, reviews, and compliance with medical/legal review processes.

Ideal candidates have 3+ years of project management experience, strong MS Office skills, and business-fluent English. Alcobendas, near Madrid, offers a dynamic consulting environment.

Qualifications

• Experience in project management within a fast-paced office environment.
• Fluent English in business contexts.
• Knowledge of medical device or pharmaceutical industry processes is a plus.

Responsibilities

• Support development of project SOWs and budgets with internal reviews.
• Develop and track project timelines and manage scope and changes.
• Monitor project financials and client billing with internal finance teams.
• Schedule kickoff meetings and client status meetings, prepare action plans.
• Ensure compliance with client-specific processes for medical/legal reviews.

Job description

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere.Job DetailsResponsibilitiesUnder the general direction of the lead of Project Operations, the Project Manager will be responsible for working alongside Consulting Services team members to support internal and external project work in a rapidly growing consulting environment.Collaboration with internal and client teams for development of project SOWs and budgets, routing through proper internal reviews prior to client submissionInitiate project initiation and maintenance procedures using internal Project Operations tools and processesDevelop, track, maintain and drive project timelines and strive to keep team members and clients on task.Monitor job status and resource hours daily to ensure the ability to complete projects on time, within scope, and on budgetIdentify and resolve project risks or issues, effectively elevate decisions and issuesEffectively manage project scope / changes, functioning as an escalation point to ensure impact is communicated and approvedMonitor and manage project financials and generate client billing with internal Xcenda finance and external client financial stakeholdersAssist in the development and/or review and updating of project status reports/creative briefsEnsure all projects follow routing procedures, including electronic file tracking and routing through SharePoint Connect Project RoomsSchedule and hold internal meetings to kick-off projects and update project teams on the status of jobs and to alert team of obstacles that may impede deadlinesSchedule and manage client status meetings, developing agendas, gaining appropriate team input for meetings, and preparing follow up reports and action plansParticipate on client calls (as needed), taking notes, identifying action items and preparing client contact reports on all client callsLearn and manage client-specific processes to ensure complianceResponsible for Medical/Legal/Regulatory (MLR) submissions through client submission portals and/or other electrical means of submissionWork with client MLR review coordinators to ensure projects are scheduled for appropriate reviews based on internal and client timelinesEducate account/client services personnel and other project team members on client processes and the time required to complete and prepare various types of job deliverables for submission to client electronic/online copy approval systemsSchedule and route all job deliverable documents to appropriate internal staff for strategic review, updates, graphics enhancement, copyediting, etc and track accordinglyPerform quality control reviews of deliverables as needed for medical, legal and copy approval submissions (ensuring appropriate client naming conventions, document preparation, referencing and annotations are completed by content developers, and ensuring all projectqueries by client and internal team members are addressed)Develop and maintain a checklist for client preferences and guidance not noted in style guide for quality control/proofreadingMaintain strong working relationships with team members and with clientsDevelop and maintain organized/standardized job files (paper and electronic)Disseminate job communications internally and externally as neededAssist in the staffing and training of contractors as neededAssist in the selection of project vendors as neededIdentify opportunities to improve project efficiency and team communicationPerform other duties as assignedDevelop and execute advisor and contractor consulting agreementsFollow client-specific process to ensure compliancePerforms other related duties as assignedCompetenciesBalances StakeholdersBuilds NetworksBusiness AcumenCollaboratesCommunicates EffectivelyCustomer FocusDecision QualityFunctional KnowledgeInstills TrustInterpersonal SavvyManages AmbiguityManages ComplexityManages ConflictOptimizes Work ProcessesSituational AdaptabilityProject Management – Champions,Creates Project Infrastructure & Drives Project ManagementEducationBachelor's degree in a relevant discipline is preferred or equivalent experience.Project Management Professional (PMP) certification preferredExperienceProject Manager experience in a fast-paced office environment.3+ years' experience with a history of successful achievement.SkillsKnows and applies the fundamental concepts, practices and procedures of particular field of specialization.English (business fluent)Ability to work with cross functional teamsKnowledge and experience of the Medical Device or Pharmaceuticals, global sector and/or consulting preferredStrong working knowledge and understanding of Client Submissions processes for Medical/Legal reviewsStrong understanding of Pharmaceutical timeline/project terminologyRequires broad training with a history of achievement in fields such as business administration, accountancy, sales, marketing, project management, computer sciences or similar vocations generally obtained through completion of a four-year bachelor's degree program or equivalent combination of experience and education.Specific knowledge in MS Office Suite tools (Excel, Word, PowerPoint, Outlook, SharePoint, OneNote, MS Teams) is requiredGeneral understanding of internal and client specific processes with regard to project Contracting, Finance, and Copy ApprovalOpenness to flexibility in working hours (ie, some evening and/or weekend work may be required)What Cencora offersBenefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.Full timeAffiliated CompaniesAffiliated Companies: SoluutivoEqual Employment OpportunityCencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [e-mail]. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned

Analyst - Project Operations Alcobendas, Kingdom Of Spain, ES