Administrator, Office Management

Flynn and Chase; Madrid; A distancia; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

A private equity firm is seeking an Administrative Operations Support professional to join their remote team. The role involves maintaining digital filing systems, assisting with onboarding, and supporting senior leadership. Ideal candidates will have 3–5 years of experience in a financial services environment, excellent communication skills, and the ability to work independently. Flexible hours with some overlap with UK business hours are necessary.

Formación

• Minimum 3–5 years of administrative or operational experience ideally in financial services.
• Proven ability to work independently and remotely.
• Flexible working hours with UK business hour overlap.

Responsabilidades

• Maintain and organize digital filing systems and confidential documentation.
• Assist with onboarding and coordination across service providers.
• Track and maintain records related to investment vehicles.

Conocimientos

Administrative experience

Operational experience

Excellent written and verbal communication skills in English

Proficient with Microsoft Office

Familiarity with CRM tools

Experience working with cross-border structures

Herramientas

Microsoft Office

Google Workspace

Dropbox

DocuSign

Zoom

Asana

Notion

Descripción del empleo

Location

Remote (Firm headquartered in London)

Employment Type

Full-time

Overview

We are a London-based private equity firm managing 10 investment vehicles across multiple jurisdictions, including Jersey, Canada, the UK, and Puerto Rico. As we continue to grow, we are seeking a highly motivated, detail-oriented, and self-sufficient Administrative Operations Support professional to join our remote team. This individual will play a key role in supporting the firm’s day-to-day operational and administrative functions across multiple time zones and jurisdictions.

Administrative Support

• Maintain and organize digital filing systems, shared drives, and confidential documentation

Operations Support

• Assist with onboarding and coordination across service providers, including fund administrators, legal counsel, and auditors
• Track and maintain records related to investment vehicles, governance, and compliance filings
• Support KYC / AML documentation processes and data collation

Investor & Fund Support

• Maintain CRM / database of investors and stakeholders
• Perform ad hoc research and project-based work as needed
• Support the senior leadership team with administrative and coordination needs

Qualifications & Skills

• Minimum 3–5 years of administrative or operational experience ideally in a financial services, investment, or professional services environment
• Proven ability to work independently and remotely, demonstrating discipline and initiative
• Excellent written and verbal communication skills in English
• Proficient with tools such as Microsoft Office (Excel, Word, Outlook), Google Workspace, Dropbox, DocuSign, and Zoom; familiarity with CRM tools and project management platforms (e.g., Asana, Notion, or Asana) is a plus
• Experience working with cross-border structures, private equity funds, or regulated environments is strongly preferred
• Flexible working hours (must have some UK business hour overlap)
• Exposure to global private equity operations