Administrative Office Coordinator

Lexidy; Madrid; Híbrido; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A dynamic Legal Tech Boutique in Madrid is seeking an Office Manager to support the Immigration Department and assist with office management. The ideal candidate is bilingual in English and Spanish, has experience in a legal administrative role, and is excited about digital tools and process automation. This position offers a flexible working environment with opportunities for personal and professional development.

Servicios

Informal, entrepreneurial and flexible atmosphere

Free coffee, drinks and healthy snacks

Network of coaches and mentors for leadership skills

Formación

• Previous experience in an administrative legal role.
• Previous experience as Office Manager or in Back Office tasks.
• Experience in a hyper-growth stage startup.

Responsabilidades

• Assist the Legal team with various processes.
• Organize and manage office supplies, equipment, and workspaces.
• Maintain a clean, organized, and functional office environment.
• Coordinate events and conferences.
• Assist attorneys in drafting legal documents.
• Provide back-office support.

Conocimientos

Fluent in English and Spanish (C1 / C2)

Project management skills

Experience with digital tools such as Hubspot

Excited about process automation and innovation

Descripción del empleo

Overview

Only CVs in English will be considered. We are a Legal Tech Boutique that’s wired differently to simplify our customers’ lives. Location: Madrid office, Spain.

#You will be part of the Immigration Department, reporting to the Team Lead of Immigration Paralegals Spain and also giving support to other areas as Office Manager.

Responsibilities

• Assist the Legal team with various processes, including:
• Organize and manage office supplies, equipment, and workspaces.
• Maintain a clean, organized, and functional office environment.
• Coordinate events and conferences.
• Organize and update filing systems, both digital and physical.
• Provide basic IT support, such as troubleshooting office equipment and software.
• Assist attorneys in drafting legal documents such as powers of attorney and appeals.
• Assist in nationality processes by obtaining documentation from civil registries and courts in Spain.
• Property ownership and encumbrance certificates.
• Coordinate with partners for client services (translations, insurance, etc.).
• Communicate with public authorities in Spain (Town Halls, Notaries, Police stations, etc.).
• Assist attorneys with legal research.
• Provide back-office support.

Qualifications

• Previous experience in an administrative legal role.
• Previous experience as Office Manager or Back Office tasks.
• Fluent in English and Spanish (C1 / C2).
• Excited about and curious for digital tools, process automation and innovation.
• Experience in a hyper-growth stage startup.
• Experience with digital tools such as Hubspot.
• Project management skills, including planning, prioritizing work and meeting deadlines.

Benefits

Informal, entrepreneurial and flexible atmosphere in our offices

Free coffee, drinks and healthy snacks

A network of coaches and mentors to boost your leadership skills and personal development

Flexible working with remote options

We look after our employees by creating a professional and personal development space. We believe that a warm and friendly work environment helps to promote a general sense of peace of mind, which is essential to our client's satisfaction.