Administrative Assistant Facilities Management Department| Barcelona (Spain) | Temporary, 12 Mo[...]

The Church of Jesus Christ of Latter-day Saints; Barcelona; Presencial; EUR 30.000 - 50.000; A tiempo parcial

Descripción de la vacante

A religious organization in Barcelona is seeking a part-time Facilities Support staff member. The role involves assisting the Facilities Manager, managing financial records, and ensuring timely maintenance of Church facilities. Candidates should have an Associate Degree, five years of clerical experience, and fluency in Spanish and English. Strong customer service and organizational skills are essential.

Formación

• Five years diverse clerical experience or equivalent.
• Ability to communicate effectively with various stakeholders.
• Spanish native speaker level and English (B2) professional level.

Responsabilidades

• Prepare purchase requisitions and match invoices to purchase orders.
• Communicate with vendors and contractors.
• Maintain finance and HR files.
• Perform clerical duties like typing correspondence and maintaining files.

Conocimientos

Computer skills including Windows Microsoft Applications

Professional phone etiquette

Effective business writing

Basic business accounting skills

Organizational skills

Strong customer service experience

Bidding

Apps

Educación

Vocational studies or Associate Degree in Administration

Descripción del empleo

Description

This position helps provide and maintain facilities which give Church members places where they can worship teach learn pray together make and renew covenants and receive sacred ordinances. Each Church facility that is built and / or maintained should :
1) Provide a spiritual setting for members to worship and
2) Present an image of reverence and dignity in the community.

This position assists the Facilities Manager to ensure timely maintenance to facilities using established processes and standards of maintenance repair and replacement and administrative support to a Facilities Management workgroup. This is a senior individual contributor support role.

Responsibilities

• Prepares purchase requisitions receives invoices and matches them to purchase orders ensures accuracy and completeness; compliance to controls; monitors billed items to ensure that they are approved following established processes.
• Prepares payment uploads; prepares financial reports reviews purchasing card statements.
• Keeps track of all materials and services to see that they have been received or performed.
• Maintains a follow-up file on back orders.
• Maintains finance and Human Resource files.
• Satisfies federal tax information and requirements.
• Under the direction of the FM communicates frequently with vendors contractors and priesthood leaders.
• Assists with the establishment of vendors.
• May prepare contracts and verify insurance documentation.
• Maintains computer databases : Purchase Orders Work Orders Preventive Maintenance Schedules Employee; Facility records.
• Performs clerical / secretarial duties such as typing correspondence and reports; takes minutes at meetings if requested enters computer data; maintains files; answers telephones; handles in-coming and out-going mail; creates work orders; processes purchase requisitions and orders; attends required training meetings.
• Compiles produces and uploads or mails various reports to HQ or stake leaders.
• Other duties as assigned by the Facility Manager.

Qualifications

• Vocational studies or Associate Degree in Administration. Five years diverse clerical experience or equivalent demonstrating the following skills : Computer skills and experience including Windows Microsoft Applications and aptitude to learn other software applications as needed.
• Communications skills including professional phone etiquette and effective business writing.
• Basic business accounting skills including understanding of invoices purchase orders contracts.
• Organizational skills including filing scheduling time management and prioritization.
• Ability to communicate effectively and courteously with all individuals including priesthood leaders, managers, fellow employees and vendors.
• Strong and proven customer service experience.
• Spanish native speaker level and English (B2) professional level are required both written and spoken.

Key Skills

• Bidding
• Apps
• Benefits
• Corporate Recruitment
• Android Development

Employment Type: Part-Time

Experience: years

Vacancy: 1