Administrative Assistant

Insud Pharma; Islas Baleares; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading pharmaceutical company in Spain is seeking an Administrative Assistant for their Business Development department. Responsibilities include managing the Director's schedule, organizing travel, and preparing reports. The ideal candidate has over 2 years of administrative support experience and is proficient in Microsoft Office, SAP, and Power BI. This full-time position offers a permanent contract and a great working environment.

Servicios

Permanent contract

Flexible working hours

Free cafeteria

Professional growth opportunities

Great working environment

Formación

• Over 2 years of experience providing administrative support, ideally within commercial or business development teams.
• Personal skills: speed with quality, adaptability, leadership, effective communication, growth mindset, and business orientation.

Responsabilidades

• Maintaining and updating the Business Development Director’s schedule.
• Managing incoming communications and filtering calls.
• Organizing travel arrangements with logistical efficiency.
• Preparing and reconciling the Director’s expenses.
• Coordinating tasks with internal and external personnel.
• Keeping the department’s documentation organized.
• Collaborating with other departments to resolve operational issues.
• Preparing monthly PowerPoint presentations for the department.
• Placing purchase orders in SAP.
• Creating reports using Power BI.
• Reviewing contract compliance, including payment terms.

Conocimientos

Proficiency in Microsoft Office

Knowledge of SAP

Knowledge of Power BI

Fluent in Spanish and English

Effective communication

Leadership

Adaptability

Business orientation

Educación

Relevant academic background in administration or management

Herramientas

Microsoft Excel

Microsoft Access

PowerPoint

SAP

Power BI

Descripción del empleo

In a few words 📌

Position : Administrative Assistant

Location : Madrid (On-site)

Experience : Over 4 years in similar roles

Want to know more? 👇

INSUD PHARMA is a leading pharmaceutical company committed to innovation and sustainable development. We operate across the entire pharmaceutical value chain, providing advanced solutions for human and animal health in more than 50 countries, with a diverse and passionate team.

Are you ready to join a team that drives growth and excellence? This opportunity is for you! 💪

What are we looking for? 🔎

As an Administrative Assistant in the Business Development department, you will be essential to ensuring the team’s organization and efficiency. Your key responsibilities include :

• Maintaining and updating the Business Development Director’s schedule.
• Managing incoming communications : filtering calls and visits to direct them appropriately.
• Organizing travel arrangements with logistical efficiency.
• Preparing and reconciling the Director’s expenses, liaising with Treasury.
• Coordinating tasks with internal and external personnel as directed by the Director.
• Keeping the department’s documentation well organized and up to date.
• Collaborating with other departments (Supply, QA, Legal, Regulatory, Finance) to resolve operational issues.
• Preparing monthly PowerPoint presentations for the department.
• Placing purchase orders (POs) in SAP.
• Creating reports using Power BI.
• Reviewing contract compliance, including payment terms, Incoterms, and volume clauses.

The challenge! 🚀

You will be a cornerstone for the business, ensuring operational flow and adding value through organization, effective communication, and data analysis.

What do you need? 🤓

• Relevant academic background (preferably in administration or management).
• Over 2 years of experience providing administrative support, ideally within commercial or business development teams.
• Proficiency in Microsoft Office (Excel, Access, PowerPoint).
• Knowledge of SAP and Power BI.
• Fluent in Spanish and English.
• Personal skills: speed with quality, adaptability, leadership, effective communication, growth mindset, and business orientation.

Our benefits! 👏

• 📜 Permanent contract.
• ⏰ Flexible working hours.
• 🍽️ Free cafeteria.
• Professional growth opportunities.
• Great working environment in an innovative pharmaceutical multinational.

How will the selection process be? 🕵️

• Initial contact by phone or email.
• 1 or 2 interviews (virtual or in-person).
• Constant communication about the process status.

🔷

Think this offer is not for you?

No worries, follow us on LinkedIn to stay updated with other job opportunities at INSUD PHARMA. You can be part of the change! #InsudPharma #Challenger #Insuder #InsudTalent

COMMITMENT TO EQUAL OPPORTUNITIES

At INSUD PHARMA, we promote gender equality and do not discriminate based on ethnicity, religion, sexual orientation, disability, or other personal characteristics. We want everyone to have the same opportunities to grow and thrive with us.