Admin Assistant / Office Manager

Apple Inc.; Barcelona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A leading technology company in Barcelona is seeking an experienced Administrative Assistant to support the Engineering team. The role involves organizing events, managing office operations, and effective communication with multiple departments. Candidates should possess at least 5 years in administrative roles, with strong skills in calendar management and Microsoft Office tools. This role requires someone who can handle confidential information discreetly and adapt to dynamic environments.

Formación

• 5 years of experience in administrative or executive assistant roles.
• High level of integrity and discretion in handling confidential information.
• Ability to work independently and manage frequently changing needs.

Responsabilidades

• Organize internal and external events.
• Act as liaison with cross-functional teams.
• Manage day-to-day office operations.
• Communicate effectively with clear detail.
• Manage calendars and schedule meetings.

Conocimientos

Experience in administrative or executive assistant roles

Heavy calendar management

Strong written and verbal communication skills

Ability to multitask

Herramientas

Mac

Keynote

Numbers

Pages

Excel

Word

Descripción del empleo

Barcelona, Barcelona, Spain Corporate Functions

The people working here at Apple help build experiences into every Apple product, allowing millions to do what they never imagined. The Apple Services Engineering team is one of the most exciting examples of Apple’s long-held passion for combining art and technology. These are the people who power the Wallet, Apple Gift Card, Apple Card, Apple Pay Later, App Store, Apple TV, Apple Sports, Apple Music, Apple Fitness+, and Apple Podcasts! They do it on a massive scale, meeting Apple’s high expectations and high performance in more than 150 countries—Apple Services Engineering Program Managers partner with engineers who build secure, end-to-end solutions. Success will require you to be organised and analytical, have strong business insight and interpersonal skills to get along with a variety of people across multiple job functions and levels.

Description

This role will focus on supporting our Engineering team in Barcelona and their Director, while also collaborating closely with a broader team of Administrative Assistants to contribute to larger initiatives across Services. You will serve as the primary point of contact for Facilities, Real Estate, Global Security, and other Apple corporate departments, reporting to the Apple Services Engineering Admin Team Manager.

Responsibilities

• Organize internal and external events, including executive visits and local team offsites.
• Act as a liaison with cross-functional teams such as Facilities, Reception, EHS, and IT/IS&T.
• Maintain office space standards and manage building access and security protocols.
• Support shipping and receiving, ensuring compliance with local regulations.
• Manage day-to-day office operations including ordering equipment, office supplies, and snacks.
• Communicate effectively with clear and concise detail.
• Manage calendars and schedule meetings across multiple time zones, both in-person and virtually.
• Book and maintain complex travel schedules, domestic and international, and process expense reports as neededEnsure a high level of discretion when handling sensitive and confidential information.

Minimum Qualifications

• 5 years of experience in administrative or executive assistant roles within fast-paced and dynamic environments.
• High level of integrity and discretion in handling confidential information and integrity in dealing with people at all levels is imperative.
• Ability to work independently, handle frequently changing needs and delegate when required.
• Successful in a team environment and build effective working relationships inside and outside the group is crucial.
• Experience in heavy calendar management while scheduling key meetings and events while prioritizing a Director’s calendar including managing room reservations and catering at the site.
• Experience using a Mac, as well as with Keynote, Numbers, Pages, Excel, Word, and other productivity tools.

Preferred Qualifications

• Familiarity with shipping/receiving processes and local compliance requirements.
• Strong written and verbal communication skills.
• Ability to stay calm, organized, and solution-oriented under pressure.
• Experience with document and database management systems.
• Effective multitasker, able to juggle multiple responsibilities efficiently.
• Proactive and resourceful, with the ability to anticipate needs and act accordingly.
• Brings a positive attitude and a collaborative spirit to the workplace, adaptable and flexible in dynamic environments.