SVP Personal Assistant

Cari; København; Hybrid; DKK 570,000 - 838,000; Full time

Benefits offered by this job

Pension (13% employer contribution)

Free choice account (10%)

Holiday allowance (4%)

Job summary

Novo is seeking an SVP Personal Assistant in Bagsværd, Denmark, to partner closely with the SVP of Global P&O Services & Workforce Enablement. You will manage complex priorities, coordinate leadership meetings, and drive administrative excellence across a global area.

The role requires independence, discretion and a proactive, change-ready mindset, with English fluency and a strong structured approach to work within a high-trust environment.

Qualifications

• Minimum 5 years in administrative support roles with calendar management.
• Structured, highly organized, proactive with strong business awareness.
• Fluent in English and able to handle confidential information.

Responsibilities

• Provide proactive, confidential and independent administrative support to the SVP, including calendar management and travel coordination.
• Coordinate SVP-level leadership meetings, off-sites and townhalls.
• Collaborate with leaders on annual business processes including budget planning.
• Support governance of SharePoint and Microsoft 365 solutions.
• Drive continuous improvement and mentor colleagues in the PA community.

Skills

Calendar management

Travel coordination

Cross-functional collaboration

Discretion

Independent work

Mentoring colleagues

Problem-solving

English fluency

Organised approach

Tools

SharePoint

Microsoft 365

Job description

Job Title: SVP Personal Assistant

Department: Global P&O Services & Workforce Enablement, People, Organisation & Corporate Affairs

Location: Bagsværd, Denmark

Your impact begins here

As SVP Personal Assistant, you will help the SVP of Global P&O Services & Workforce Enablement stay focused on what matters most. You will manage complex priorities with discretion, anticipate what is coming and coordinate the leadership meetings, events and business processes that keep a global area moving. Your work gives leaders the time and clarity to make decisions, and gives you a real opportunity to shape how administrative excellence is delivered across Novo.

What you’ll bring

You take pride in helping senior leaders perform at their best. You work with a high degree of independence and good judgement, and you are trusted with confidential matters. You will likely bring:

• At least 5 years of experience in administrative support roles, including complex calendar management, travel coordination and cross-functional collaboration.
• A highly structured and organised approach, combined with a genuine interest in the business that helps you understand the SVP’s priorities, anticipate needs and stay ahead of upcoming demands.
• Proven ability to work independently, improve processes and mentor colleagues, with demonstrated indirect leadership skills.
• Discretion and loyalty in handling confidential information.
• An efficient, service-minded and flexible way of working, with a practical, problem-solving mindset and a proactive, change-ready approach.
• A way of working that reflects how we work at Novo: clear priorities, decisive follow-through, honest feedback, respect and integrity.
• Fluency in English.

Useful, but not essential:

• Experience with IT systems, SharePoint site management and onboarding processes.

What you’ll do

You will be the SVP’s trusted administrative partner, with significant autonomy over how the work gets done. Alongside the day-to-day support, you will help the wider administrative community work smarter.

• Providing proactive, confidential and highly independent administrative support to the SVP, including complex calendar management, travel coordination and executive support, while working closely with the Executive Assistant and the P&O Business Partner to ensure smooth day-to-day operations.
• Acting as ambassador and trusted representative for the SVP and the Global P&O Services & Workforce Enablement area, helping drive collaboration and alignment across functions and stakeholders.
• Coordinating SVP‑level leadership meetings, off‑sites and townhalls together with the Executive Assistant, as well as independently coordinating cross‑functional activities and events.
• Collaborating with leaders and stakeholders on annual business processes, including budget planning.
• Acting as proxy/delegate in relevant IT systems and supporting governance of department and area collaboration platforms, including SharePoint and Microsoft 365 solutions.
• Driving continuous improvement of administrative processes, ways of working and digital solutions, while providing functional leadership, mentoring and knowledge sharing across the PA and administrative community.

Who you’ll work with

Global P&O Services & Workforce Enablement enables Novo to win by delivering seamless, efficient and future‑fit people experiences at global scale. We combine high‑quality, standardised people services with strategic talent acquisition, workforce intelligence and digital enablement to support leaders and employees across the organisation. Our area brings together People Services, Talent Acquisition, Digital Solutions, Processes & AI, and Workforce Intelligence, providing the capabilities, insights and solutions needed to help Novo perform, adapt and grow.

You will be based at our headquarters in Denmark, working closely with the SVP, the SVP leadership team, the Executive Assistant, The Sr. P&O Business Partner, the wider administrative community and key stakeholders across the organisation. This is a role where trust, discretion and collaboration are at the heart of everything you do, and where you will have a genuine opportunity to shape how administrative excellence is delivered across a global organisation.

What you can expect here

You will be trusted to take ownership, use your judgement and make your voice heard. Beyond supporting one senior leader, you will have the opportunity to shape how administrative work is done across a global area, through process improvement, digital ways of working and mentoring colleagues in the PA community.

You will work close to the teams that design people services, talent acquisition and digital people tools for colleagues across Novo, giving you a broad view of how a global organisation develops its people. We offer continuous learning, career development and benefits tailored to your life and career stage.

Salary and Benefits:

The Annual Base Salary ranges from 570,200.00 to 838,100.00 DKK, corresponding to the level of the position.

• A competitive benefits package is offered, including a pension scheme (currently 13% employer contribution and 5% employee contribution) in accordance with the applicable Collective Agreement for Salaried Employees (Industriens Funktionæroverenskomst or “IFO”).
• Benefits package also includes a free choice account of currently 10% and 4% holiday allowance.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.