SVP Personal Assistant

Novo Nordisk; Gladsaxe Kommune; Sur place; DKK 570 000 - 838 000; Plein temps

Résumé du poste

Novo Nordisk in Bagsværd, Denmark, seeks a SVP Personal Assistant to partner with the SVP of Global P&O Services & Workforce Enablement. You will manage complex priorities, coordinate leadership meetings, events and business processes, freeing leaders to focus on strategic decisions.

With at least 5 years in administrative roles, you will demonstrate discretion, independence and a proactive, service-minded approach.

Qualifications

• At least 5 years of experience in administrative support roles, including complex calendar management, travel coordination and cross-functional collaboration.
• A highly structured and organised approach, combined with a genuine interest in the business that helps you understand the SVP’s priorities, anticipate needs and stay ahead of upcoming demands.
• Proven ability to work independently, improve processes and mentor colleagues, with demonstrated indirect leadership skills.
• Discretion and loyalty in handling confidential information.
• An efficient, service-minded and flexible way of working, with a practical, problem-solving mindset and a proactive, change-ready approach.
• A way of working that reflects how we work at Novo: clear priorities, decisive follow-through, honest feedback, respect and integrity.
• Fluency in English.

Responsabilités

• Providing proactive, confidential and highly independent administrative support to the SVP, including complex calendar management, travel coordination and executive support, while working closely with the Executive Assistant and the P&O Business Partner to ensure smooth day-to-day operations.
• Acting as ambassador and trusted representative for the SVP and the Global P&O Services & Workforce Enablement area, helping drive collaboration and alignment across functions and stakeholders.
• Coordinating SVP-level leadership meetings, off-sites and townhalls together with the Executive Assistant, as well as independently coordinating cross-functional activities and events.
• Collaborating with leaders and stakeholders on annual business processes, including budget planning.
• Acting as proxy/delegate in relevant IT systems and supporting governance of department and area collaboration platforms, including SharePoint and Microsoft 365 solutions.
• Driving continuous improvement of administrative processes, ways of working and digital solutions, while providing functional leadership, mentoring and knowledge sharing across the PA and administrative community.

Connaissances

Calendar management

Travel coordination

Cross-functional collaboration

Discretion

Leadership mentoring

English fluency

Structured organisation

Outils

SharePoint

Microsoft 365

Description du poste

Job Title: SVP Personal Assistant

Department: Global P&O Services & Workforce Enablement, People, Organisation & Corporate Affairs

Location: Bagsværd, Denmark

Your impact begins here

As SVP Personal Assistant, you will help the SVP of Global P&O Services & Workforce Enablement stay focused on what matters most. You will manage complex priorities with discretion, anticipate what is coming and coordinate the leadership meetings, events and business processes that keep a global area moving. Your work gives leaders the time and clarity to make decisions, and gives you a real opportunity to shape how administrative excellence is delivered across Novo.

What You’ll Bring

• At least 5 years of experience in administrative support roles, including complex calendar management, travel coordination and cross-functional collaboration.
• A highly structured and organised approach, combined with a genuine interest in the business that helps you understand the SVP’s priorities, anticipate needs and stay ahead of upcoming demands.
• Proven ability to work independently, improve processes and mentor colleagues, with demonstrated indirect leadership skills.
• Discretion and loyalty in handling confidential information.
• An efficient, service-minded and flexible way of working, with a practical, problem-solving mindset and a proactive, change-ready approach.
• A way of working that reflects how we work at Novo: clear priorities, decisive follow-through, honest feedback, respect and integrity.
• Fluency in English.

Useful, But Not Essential

• Experience with IT systems, SharePoint site management and onboarding processes.

What You’ll Do

You will be the SVP’s trusted administrative partner, with significant autonomy over how the work gets done. Alongside the day-to-day support, you will help the wider administrative community work smarter.

You’ll Be

• Providing proactive, confidential and highly independent administrative support to the SVP, including complex calendar management, travel coordination and executive support, while working closely with the Executive Assistant and the P&O Business Partner to ensure smooth day-to-day operations.
• Acting as ambassador and trusted representative for the SVP and the Global P&O Services & Workforce Enablement area, helping drive collaboration and alignment across functions and stakeholders.
• Coordinating SVP-level leadership meetings, off-sites and townhalls together with the Executive Assistant, as well as independently coordinating cross-functional activities and events.
• Collaborating with leaders and stakeholders on annual business processes, including budget planning.
• Acting as proxy/delegate in relevant IT systems and supporting governance of department and area collaboration platforms, including SharePoint and Microsoft 365 solutions.
• Driving continuous improvement of administrative processes, ways of working and digital solutions, while providing functional leadership, mentoring and knowledge sharing across the PA and administrative community.

Who You’ll Work With

Global P&O Services & Workforce Enablement enables Novo to win by delivering seamless, efficient and future-fit people experiences at global scale. We combine high-quality, standardised people services with strategic talent acquisition, workforce intelligence and digital enablement to support leaders and employees across the organisation. Our area brings together People Services, Talent Acquisition, Digital Solutions, Processes & AI, and Workforce Intelligence, providing the capabilities, insights and solutions needed to help Novo perform, adapt and grow.

You will be based at our headquarters in Denmark, working closely with the SVP, the SVP leadership team, the Executive Assistant, The Sr. P&O Business Partner, the wider administrative community and key stakeholders across the organisation. This is a role where trust, discretion and collaboration are at the heart of everything you do, and where you will have a genuine opportunity to shape how administrative excellence is delivered across a global organisation.

What You Can Expect Here

You will be trusted to take ownership, use your judgement and make your voice heard. Beyond supporting one senior leader, you will have the opportunity to shape how administrative work is done across a global area, through process improvement, digital ways of working and mentoring colleagues in the PA community.

Salary and Benefits:

• The Annual Base Salary ranges from 570,200.00 to 838,100.00 DKK, corresponding to the level of the position.
• A competitive benefits package is offered, including a pension scheme (currently 13% employer contribution and 5% employee contribution) in accordance with the applicable Collective Agreement for Salaried Employees (Industriens Funktionæroverenskomst or “IFO”).
• Benefits package also includes a free choice account of currently 10% and 4% holiday allowance.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.