Project Supporter in Grant Administration (Paternity cover) - BRIGHT

Danmarks Tekniske Universitet; Ørsted; On-site; DKK 300,000 - 360,000; Full time

Job summary

DTU is seeking a short-term administrative supporter and advisor to world-class scientists for BRIGHT. You will drive funding processes from pre-grant strategies to post-grant coordination, managing multiple parallel projects and related administrative tasks.

The role emphasizes reading grant guidance, budget tracking, and collaboration with researchers, funders, and DTU legal. Start 16-11-2026; 6-month appointment; Danish collective agreement.

Qualifications

• Master’s degree with solid methodological understanding.
• Motivation for using Excel and other digital tools for data handling and administration.
• Ability to collaborate efficiently across professional and cultural borders.
• Good English skills spoken and written – English is our company language.
• Ability to understand Danish guidelines, instructions and the like.

Responsibilities

• Read grant guidance documents to understand the specific conditions of each project.
• Manage paperwork, coordination and progress of projects.
• Plan project meetings, take minutes and consolidate progress reports.
• Maintain funding agency portals and project websites.
• Keep up to date on project budgets with reporting to management.
• Attend quarterly meetings with researchers and financial officers regarding budgets.
• Handle legal support and contract negotiation with DTU’s Legal Department.
• Manage administrative tasks related to external scientists’ research stays and PhD study stays abroad.
• Ensure documents are updated and archived correctly in DTU DOCs.

Skills

Overview and detail orientation

Excel and data handling

Collaboration across borders

English skills (oral and written)

Education

Master’s degree

Tools

DTU DOCs

Job description

Do you have a solid overview, sense of detail and the drive to manage paperwork and processes related to complex external funding of scientific projects? Moreover, is a short-term position (6 months) an attractive opportunity in your carreer path? If so, here is the opportunity to become an indispensable administrative supporter and advisor to our world-class scientists.

When joining the Novo Nordisk Foundation Biotechnology Institute for the Green Transition (BRIGHT), you will play a pivotal role in realizing projects and initiatives that help to promote human health and the sustainability of society and the planet.

Drive funding processes from pre grant strategies to post grant coordination

The Novo Nordisk Foundation has provided a basic funding of 1 billion DKK for the next 7 years. However, our strategy is to triple this amount via external funding. That’s why your role is so important and key to our success.

You will spend approx. 80% of your time with a focus on project funding and the rest on transversal administrative tasks. Regarding project funding, you will manage a number of parallel funding processes all the way from defining pre grant strategies to post grant work. This includes understanding requirements across scientific and financial reporting and partner coordination – and close collaboration with the scientists that you support as well as communication with project partners and funders.

Related to project funding, your primary tasks will be to:

• Read grant guidance documents to understand the specific conditions of each project
• Manage paperwork, coordination and progress of your projects
• Plan project meetings, take minutes and consolidate progress reports
• Maintain funding agency portals and project websites
• Keep up to date on project budgets with additional reporting to the management team
• Attend quarterly meetings with researchers and financial officers to remain up to date with budget conditions
• Handle legal support and contract negotiation in collaboration with DTU’s Legal Department

Related to your transversal administrative tasks, you will:

• Handle administrative tasks related to external scientists’ research stays at BRIGHT, e.g. NDAs
• Handle paperwork regarding our many PhD students’ study stays abroad
• Ensure that all documents are updated and archived correctly in our system; DTU DOCs

Good collaborator with solid overview and a master’s degree

If you bring lots of experience within high-level support and coordination, we promise that you will get the opportunity to unfold everything you can and grow additionally in the short period you are with us. If you bring less experience, we are ready to invest in your development.

Regardless of your background, you must bring a solid overview and a structured way of working since you will independently be managing multiple parallel tasks, processes and deadlines. As part of this, you must be able to read and understand complex guidelines from various funders that do things differently (in English).

Equally important are your collaboration skills as you will be both advisor to, coordinator for, and link between the scientists, the funders, colleagues at DTU’s central support departments and external partners. As part of a small team with big responsibility, you must also like to share knowledge, help your colleagues and contribute to maintaining our great team spirit.

Additionally, your CV comprises:

• A Master’s degree that has provided you with a solid methodological understanding
• Motivation for using Excel and other digital tools for data handling and administration
• The ability to collaborate efficiently across professional and cultural borders
• Good English skills spoken and written – English is our company language
• The ability to understand Danish guidelines, instructions and the like

Your new team

You will join a small team of three supporters who work closely together and leverage each other's skills. You can also look forward to being part of a friendly and welcoming environment where the word "we" is far more important than "me". We are committed to high standards of service and professionalism, and we actively support your professional development through coaching, relevant education, task-specific courses, and more.

Salary and terms of employment

The appointment will be based on the collective agreement with the Danish Confederation of Professional Associations. The allowance will be agreed upon with the relevant union.

Start date is 16-11-2026 or according to mutual agreement. The employment is for a total of 6 months.

If you are applying from abroad, you may find useful information on working in Denmark and at DTU at DTU – Moving to Denmark.

If you would like additional information about the position, please contact Head of Administration, Hanne Varmark at [phone].

All interested candidates irrespective of age, gender, disability, race, religion or ethnic background are encouraged to apply. As DTU works with research in critical technology, which is subject to special rules for security and export control, open‑source background checks may be conducted on qualified candidates for the position.

The Novo Nordisk Foundation Biotechnology Research Institute for the Green Transition (BRIGHT)

At BRIGHT we aim to accelerate the development of biosolutions and strengthen the bio-based economy. We will unlock the potential of bioproduction by focusing on three areas: sustainable materials, microbial foods and microorganisms for net‑zero agriculture.

Our goal is to develop and scale innovative biosolutions within each of these areas, ultimately creating sustainable and competitive alternatives to fossil-based products and processes that can make significant contributions to reducing global greenhouse gas emissions. Read more here.

DTU – For the benefit of society since 1829

DTU is one of Europe's leading elite technical universities. Through research and education at an international top level, we create solutions to the major societal challenges of our time and help secure Europe's global leadership in sustainable technological development. Since Hans Christian Ørsted founded DTU almost 200 years ago, our mission has remained the same: We develop and create value through the natural and technical sciences for the benefit of society. DTU has 13,800 students, 1,600 PhD students, and 6,500 employees. We work in an international environment and have an inclusive, stimulating, and informal work culture. DTU has campuses in all parts of Denmark and in Greenland and collaborates with the best universities around the world.

Location

Kgs. Lyngby, Denmark

Apply Before

2026-09-06T21:59:00+00:00