Project Specialist, Events (parental cover)

Fondenes Videnscenter; Hellerup; Remote; DKK 480,000 - 600,000; Full time

Job summary

The Novo Nordisk Foundation is seeking a structured and enthusiastic Project Specialist to develop, coordinate, and execute impactful events. This 1-year parental cover position involves multi-day conferences, evening events, and working across time zones, primarily at the office in Hellerup.

You will lead event conception, preparation of materials, and collaboration with internal teams, vendors, and speakers to deliver strategic events for scientists and decision-makers.

Qualifications

• Bachelor's or master's degree in natural sciences, health, communication or international business.
• Proven experience with planning, administering, and executing events in academia or scientific settings.
• Ability to develop or optimise event concepts.
• Strong collaboration and ability to manage multiple priorities.
• Detail-oriented with high integrity and professionalism.

Responsibilities

• Coordinate, plan, execute and support events within strategic areas of interest.
• Collaborate with team and programmatic colleagues across departments.
• Manage project timelines, budgets, and travel/venue logistics for speakers.
• Prepare communications and briefing materials for events and websites.
• Build internal and external networks related to the Foundation's areas of interest.
• Support ad hoc activities and internal processes as needed.

Skills

Coordination

Planning

Communication

Project management

Stakeholder management

Education

Bachelor's or Master's degree

Job description

We are looking for a structured and enthusiastic Project Specialist to develop, coordinate, and execute impactful events for the Novo Nordisk Foundation. This is a 1-year parental cover position, with an expected start date of January 2027.

The Events team consists of five full-time colleagues and two student assistants planning and executing events, scientific symposia, lectures and global events within the Foundations' strategic ambitions. In collaboration with the scientific departments within Health, Planetary Health and Technology as well as the Foundations' largest grant holders under the Novo Nordisk Foundation Science Cluster umbrella we are creating impact through events for scientists, decision makers and other key stakeholders. Our events are mainly hosted in Denmark with a high degree of international participation.

The Events team is anchored in our Global Partnerships & Events department, which includes 22 colleagues across Denmark, Kenya, India, and the US. Our department is integrated and collaborative, bringing together colleagues from diverse backgrounds who work together to achieve shared goals. You will join a group that values inclusivity, teamwork, and the exchange of ideas. The department is responsible for strategy implementation through integrating strategic events and supporting key partnerships.

The Job

As Project Specialist, you will collaborate closely with colleagues in the Events team and programmatic colleagues across the Foundation to coordinate, plan, execute and support events within our strategic areas of interest. This role includes project management, stakeholder management, and coordination across the various venues and vendors we work with.

The job both offers and requires a great deal of flexibility and involves executing multi-day conferences, evening events, and working with people in different time zones. The primary working place is at the Novo Nordisk Foundations' office in Hellerup.

Your tasks will include:

• Support individual events from conception to execution in close collaboration with team members
• Creating communication materials related to events, for example for SOME and our websites
• Preparing meetings, reports, presentations and briefing materials
• Support in building internal and external networks within our strategic areas of interest
• Conducting practical elements in event planning, such as travel and accommodation administration for speakers, reimbursement and budget follow-up
• Supporting the department with ad hoc activities and internal processes

Professional and Personal Qualifications

We are looking for a person with excellent coordination and planning skills and ideally experience in event planning. Whether you are a new graduate or have a couple of years of experience, it is important that you are a confident communicator and enjoy collaborating with a wide range of stakeholders.

Furthermore, we expect that you have:

• A bachelor's or master's degree within e.g., the natural sciences, health, communication or international business
• Documented experience with planning, administrating, and executing events in academia or in a scientific environment
• A flair for developing or optimising concepts for events
• The ability to work collaboratively and manage multiple priorities
• A quality-conscious and detail-oriented approach
• High level of integrity and professionalism
• A solution-oriented mindset

We encourage you to send your application as soon as possible and no later than 19 October.